Golden Gate Regional Center (GGRC) · 1 month ago
Vendor Service Coordinator
San Francisco, CA
Full-time
Hybrid
Entry Level
$48K/yr - $57K/yr
2+ years expGolden Gate Regional Center (GGRC) is currently hiring for a Vendor Service Coordinator. This role coordinates the application and approval process by which agencies and individuals may become vendors of GGRC in order to provide services to eligible individuals from birth throughout their lives.
CommunitiesNon ProfitService Industry
Responsibilities
Interpret regulations and analyze documents to ensure compliance with State regulations and Agency policies and practices
Review documents and requests from potential vendors, which may include but not limited to individual served by GGRC, family member, individual service provider, group home, profit and non-profit agencies, and public entities, to ensure qualifications of vendor to perform services and meet requirements
Interact with the general public over phone, via email, or in person about GGRC vendorization process
Provide direction and guidance to GGRC staff on vendorization procedures and practices
Research and provide guidance to other GGRC departments and staff on the appropriate usage of vendor service categories, rates and general ledger accounts
Contact and correspond with prospective vendors and State agencies
Create, distribute, and process vendor applications
Verify background and licensure of potential vendors
Analyze rate requests including comparisons to current market rates, previous vendor rates and budgets, rate setting methodology and projected costs of services and present analysis to Supervisor of Vendorization
Review receipts, invoices, cost estimates, and financial information for accuracy
Review, follow-up, and process Purchase Reimbursement requests with Social Worker, Prospective Vendor, and Management
Serve as liaison to other Regional Centers to facilitate Courtesy Vendorization requests
Track and monitor Family Cost Participation Program (FCPP) and Annual Family Program Fee (AFPF) for Department of Developmental Services
Serve as back-up to process and monitor Vendor Non-Referral request
Review, follow-up and process Self-Determination Program (SDP) client specific requests
Maintain databases (internal database programs and Excel) on regular basis
Input and update vendor and rate information on internal databases (including UFS/SANDIS System VSN Tracker, and Excel).according to guidelines
Ensure up-to-date and accurate vendor information including periodic review of expiring vendor licenses and contracts
Perform electronic filing, filing maintenance, and file purging duties
Gather and compile requested information for internal audit and state audits
Cross train and work in numerous functions within the department as needed
Provide analysis for and compile information for required reports
Work successfully within the agency and across departments to maintain high quality services and implement the goals of the regional center
Participate in special projects, and assist with additional duties or tasks, as assigned
Maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act
Qualification
Required
2+ years post-secondary education
Bachelor's Degree or equivalent may be substituted for two years work experience
2+ years professional experience in accounting or related field
Demonstrated analytical skills with a strong business acumen
Ability to operate basic office equipment, including scanners, copiers, faxes, phones
Exceptional oral communication skills including the ability to convey complex information and ideas in a clear, concise and professional manner
Ability to develop standard business communications, using proper grammar, spelling and punctuation
Strong attention to detail with ability to perform mathematical calculations and formulas
Proven ability to work under tight deadlines
Strong customer service and problem-solving skills
Experience in multi-cultural settings and/or multi-lingual capacity
Preferred
Familiarity with Social Work/Case Management philosophies and common practices desired
Advanced knowledge of Excel ® and intermediate familiarity with MS Word®, MS PowerPoint®, MS Outlook® or similar software applications
Benefits
Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage
10% employer contribution to a 403(b) retirement account to help you save for the future!
13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education
Company
Golden Gate Regional Center (GGRC)
Golden Gate Regional Center is a state-funded nonprofit organization serving individuals with developmental disabilities in Marin, San Francisco and San Mateo counties.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase