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ANSER · 1 hour ago

Senior Executive Assistant

Alexandria, VA

Full-time

Onsite

Senior Level, Lead/Staff

10+ years exp

ANSER enhances national and homeland security by strengthening public institutions. The Senior Executive Assistant will provide high-level, mission-critical administrative and strategic support to senior leaders within the Office of the Under Secretary of Defense for Research and Engineering in a fast-paced environment.

ConsultingNational SecurityNon ProfitPublic SafetyRisk Management

Comp. & Benefits

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Provide strategic, integrated support to ensure R&E senior leaders are fully prepared for meetings, events, and tasker deadlines

Manage complex executive calendars; resolve conflicts; coordinate meetings across DoD, Congress, industry, and academia

Prepare daily and weekly read-ahead materials and briefings for senior leaders

Plan, schedule, and coordinate logistics for meetings, including security, transportation, and visitor support

Serve as front office interface with the public; answer inquiries, greet visitors, and escort high-level officials

Draft internal memos, short notes, and formal correspondence; ensure quality and adherence to office standards

Track, triage, and monitor incoming communications, requests, and CATMS taskers

Maintain office files, records, and document archives consistent with WHS AI-15 and R&E SOPs

Process incoming mail and email; route correspondence and maintain office equipment and supplies

Support office security administration; process clearance and visit requests; order supplies; maintain a professional workspace

Coordinate U.S. and international travel, including itinerary development, DTS authorizations/vouchers, and logistics

Prepare trip books and travel materials; ensure timely submission and tracking of all travel vouchers

Facilitate country clearances, embassy coordination, protocol requirements, and in-country logistics for international travel

Maintain and update travel trackers for all domestic and international travel, including cost estimates and voucher status

Provide cross-trained backup coverage for all front office EA functions to ensure seamless operational support

Qualification

Security Clearance TS/SCIMicrosoft OutlookExecutive-level supportCalendar managementTravel coordinationCustomer serviceEvent planningCommunication

Required

Security Clearance: TS/SCI eligibility

Bachelor's degree OR an additional four (4) years of specialized experience (military or industry executive assistant) in lieu of degree

Ten (10) years of front office experience supporting executive-level leaders

Demonstrated experience supporting senior leaders in complex, high-tempo environments requiring critical thinking, initiative, and judgment

Experience applying analytic approaches to plan and implement strategic direction

Proven administrative support experience with senior Government, DoD Flag/General Officers, or Private Sector executives

Expertise in Microsoft Outlook, PowerPoint, Word, and Excel

Experience managing calendars, correspondence, taskers, travel (including DTS), and public interaction for senior officials

Experience maintaining files and records in accordance with government standards and processes

Strong communication, customer service, and protocol knowledge for Senior Executive Service environments

Experience managing sensitive information with discretion and maintain a professional office environment

Ability to coordinate logistical support, including security, transportation, and event planning

Demonstrated ability to work collaboratively with multiple EAs and cross-train to cover all mission-critical functions

Company

ANSER

In 1958 the Air Force needed a technically qualified unbiased organization that could rapidly provide analysis for identified and evolving mission requirements.

Founded in 1958

Falls Church, Virginia, USA

501-1000 employees