US Fertility · 2 months ago
Lab Admin Assistant
Menlo Park, CA
Full-time
Onsite
New Grad, Entry Level
$25/hr - $28/hrUS Fertility is the largest physician-led partnership of top-tier fertility practices in the United States. They are seeking an IVF Lab Administrative Assistant to provide expert care and service for fertility treatment by collaborating with medical providers and patients, while ensuring smooth lab operations through administrative support.
Health CareHospital
Responsibilities
Assist with the completion of daily paperwork for IVF procedures
Collaborate with the physician of the day to organize operating room (OR) schedule, ensuring that procedures are efficiently planned and appropriately staffed
Support senior embryologists in receiving, documenting, and shipping cryopreserved specimens (eggs, embryos, and sperm) to and from external facilities as required
Facilitate the process of sending consents to patients and ensure all forms and patient data are accurately input into the lab’s system, maintaining confidentiality and compliance with all regulatory standards
Assist in the proper completion of discard processes for specimens according to established lab protocols, ensuring proper documentation and adherence to legal and ethical guidelines
Communicate with patients in person, via phone, and email to create a strong relationship as this position will both advocate and represent the lab and its members to other departments as well
Perform other administrative duties as needed to ensure the lab operates smoothly, including organizing supplies, maintaining records, and assisting with communication between the lab and other departments
Helps to establish and maintain an organized documents management system for ready access and retrieval of current and archived records and forms. Able to organize various types of records into correct categories
Qualification
Required
Excellent attention to detail and accuracy in data entry and documentation
Previous experience in an administrative role, preferably in a medical or laboratory setting
Strong organizational and multitasking skills, with the ability to manage time-sensitive tasks effectively
Knowledge of HIPAA regulations and the ability to maintain confidentiality
Ability to work collaboratively with medical and technical staff in a fast-paced environment
Strong communication and interpersonal skills, both written and verbal
Preferred
Background in Health Administration
Benefits
Medical, dental, and vision insurance
401(k) with company match
Tuition assistance
Performance-based bonus opportunities
Generous paid time off
Paid holidays
Company
US Fertility
US Fertility provides business and operations management services to fertility practises.
Founded in 2020
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Amulet Capital Partners
2025-11-25Private Equity
2023-05-01Debt Financing
2021-09-16Series Unknown
Leadership Team
Mark Segal
Chairman and Co-Founder
Jaime Shamonki, MD
Chief Operating Officer
Recent News
Secondaries Investor
2025-12-09
Hartford Business Journal
2025-11-28
Company data provided by crunchbase