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Holland & Knight LLP · 9 hours ago

Practice Assistant - Litigation (Hybrid)

Newport Beach, CA

Full-time

Hybrid

Mid Level

$42.50/hr - $63.80/hr

4+ years exp

Holland & Knight LLP is a firm that values high performance and success. They are seeking a Practice Assistant to provide high-quality administrative support to lawyers and professionals in a dynamic, hybrid work environment.

Law Practice

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone and in person; answer telephone providing responses to routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients

Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional

Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals

Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner

Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly

Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices

Open, prioritize and distribute mail (both paper and electronic); coordinate mailings, deliveries, and copying, scanning, and printing, when appropriate

Enter and manage work requests from lawyers in the firm’s workflow tool and complete according to provided deadline(s)

Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, document services, accounting, billing, and records

Perform all file maintenance, including saving documents to the document management system

Assist lawyers with time entry, billing, and collection, as needed

Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner

Produce a high volume of work assignments in an accurate and timely manner

Perform clerical duties for non-legal departments, as needed

Special projects and duties as assigned

Qualification

Microsoft Office SuiteDocument management systemsElectronic signature softwareLegal administrative functionsProofreading skillsInterpersonal skillsCommunication skillsAttention to detailWork ethic

Required

Advanced knowledge of Microsoft Office Suite and Adobe

Experience with document management systems

Experience with electronic signature software programs

Proficiency in core legal administrative assistant functions and advanced technical and communications skills

Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands

Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings

Ability to take direction and work independently with little supervision

Ability to effectively work well with others

Effective and professional interpersonal and communication skills

Ability to write clearly and professionally, with excellent proofing skills

Strong work ethic with ability and commitment to maintain confidentiality

Ability to lift and carry up to 30 pounds

Ability to sit or stand for extended periods of time

Moderate or advanced keyboard usage

Preferred

Bachelor's degree preferred

4 to 5 years supporting lawyers and paralegals with administrative or client-related tasks, preferred

Benefits

Comprehensive medical (PPO and HDHPs)

Dental and vision plans including coverage for domestic partners

Life and AD&D insurance

Short and long term disability insurance

Tax-advantaged accounts for health care expenses, including FSAs and HSAs

FSAs for dependent care

Health advocacy services

Behavioral health and counseling resources for all family members

401(k)

Profit sharing

Pre-tax transit and parking program

Backup dependent care

Senior care planning support

Resources for individuals with development disabilities and their caregivers

Paid holidays and other paid time off, including paid leave for new parents

Company

Holland & Knight LLP

Glassdoor4.0

Holland & Knight is a global law firm with more than 2,200 lawyers and other professionals in 35 offices throughout the world.

Founded in 1968

Tampa, Florida, US

1001-5000 employees

http://www.hklaw.com

H1B Sponsorship

Holland & Knight LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (13)

2024 (9)

2023 (6)

2022 (3)

2021 (7)

2020 (4)