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HANYS · 2 months ago

Staff Accountant - Accounts Payable

Rensselaer, NY

Full-time

Hybrid

Entry Level

$28.20/hr - $30.76/hr

2+ years exp

The Healthcare Association of New York State (HANYS) is seeking a Staff Accountant - Accounts Payable within its Corporate Finance team. The role involves processing accounts payable invoices, employee expense reports, and assisting with journal entries and reconciliations.

Health Care

Comp. & Benefits

Responsibilities

Receives and processes for payment all approved invoices. Verifies vendor information and examines all documents for mathematical accuracy, completeness, and proper authorization. Codes invoices by department and inputs data into the financial system

Receives and processes for payment all approved employee travel and expense reports on a bi-weekly basis. Verifies employee information and examines all documents for mathematical accuracy, completeness, and proper authorization. Codes expense reports and inputs data into the financial system

Responsible for the weekly processing of accounts payable checks. Generates payment of invoices outside of the normal weekly check run as needed. Distributes and mails checks for paid invoices

Researches invoices and payment discrepancies in a timely manner

Acts as liaison with vendors and employees regarding payment or non-payment inquiries

Responsible for the monthly reconciliation of the Account Payable general ledger liability balance to the A/P sub ledger. Prepares reconciling journal entries when necessary

Tracks and maintains spreadsheets of for-profit company expenditures for sales and use tax reporting

Administers and monitors policies and procedures with regard to Tax Exempt Certificates and credit applications

Maintains a list of authorized signature approval levels for check requests

Distributes and collects W9 forms for all vendors

Works with the Director to determine 1099 vendor eligibility. Prepares payment data and generates 1099-misc forms to be mailed to vendors and submitted to the IRS on an annual basis

Maintains electronic vendor files

Develops and maintains reports and spreadsheets for use in allocating certain expenses

Responsible for providing historical and prospective A/P information to the entire organization

Assists in preparing schedules for the annual budget, audit, and tax returns as requested

Qualification

Accounting degreeAccounts payable processingMicrosoft ExcelAccounting systemsCustomer service orientationInterpersonal skillsCommunication skillsOrganizational skillsAttention to detail