Gensler · 1 month ago
Project Accountant
Phoenix, AZ
Full-time
Onsite
Mid Level
$31.50/hr - $36.31/hr
3+ years expGensler is seeking a Project Accountant with a successful track record of working with Project Managers. The role involves timely invoicing, managing consultant expenses, and maintaining project financials to ensure accuracy and compliance.
ArchitectureCollaborative ConsumptionConsultingProduct DesignReal EstateSports
Responsibilities
Responsible for overall timely and accurate invoicing, including:
Review and preparation of draft invoices to distribute to Project Managers (review contracts, consultants, purchase orders, back-up requirements, etc.)
Meet with PMs to review draft invoices and discuss project status
Provide unposted labor detail reports to PMs and make necessary transfers
Review reimbursable and direct expenses billed to projects
Attend Project Manager meetings (project start-up)
Maintain budgets (accurate accounting of project costs vs. project billings)
Responsible for following project close-out guidelines
Update invoice tracking spreadsheet
Review AR ledger to ensure invoice accounts were properly booked
Manage and maintain deferred revenue
Lead and participate on monthly Project Accountant’s conference call
Consultant Management Reconciliation of consultant expense accounts
Reviews subconsultant contracts and completes fee allocation in Deltek Vision
Track consultant fees against consultant expenses and reimbursables
Reviews consultant invoice with PM for approval, and enters consultant invoice with correct GL code
Ensure consultant invoices are processed accurately and timely
Reconcile consultant revenue accrual/recognition
Provide consultants and Project Managers with timely updates regarding consultant’s payment status and other consultant fee inquiries
Collections Review aged AR report daily
Follow-up with PMs and/or clients regarding open invoices (over 30-days, short payment, and duplicate payment)
Provide invoice copies to client and/or PMs
Research payment discrepancies and stay abreast on AR issues
Project Maintenance Conduct monthly audits to ensure project financials are accurately stated in accounting system
Maintains updated project information in Deltek Vision (compensation and contract)
Create spreadsheets to track consultants and other billing fees
Maintain accurate filing system
Ensure work authorization/contracts are filed in network folder
Review project pipeline data, and ensure information is accurate and consistent with staffing and revenue plan
Qualification
Required
At least 3 years of experience in accounting/finance (AEC or PSF industry experience required)
Strong interpersonal skills with the ability to engage different personality types
Works well in a fast-paced environment with multiple tasks, priorities, and deadlines
Good written and verbal communication skills
Must demonstrate a high level of accuracy and consistent work performance
Preferred
Advanced knowledge of software systems, including Deltek Vision/Advantage/Costpoint and Excel (strongly preferred)
Benefits
Medical
Dental
Vision
Disability
Wellness programs
Flex spending
Paid holidays
Paid time off
401k
Profit sharing
Employee stock ownership
Twice annual bonus opportunities
Reimbursement for certain professional licenses and associated renewals and exam fees
Tuition reimbursement for certain eligible programs or classes
Company
Gensler
Gensler is a collaborative design firm that has capabilities in design and architecture across 31 practices.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Diane Hoskins
Co-CEO/Executive Director
Jordan Goldstein
Co-CEO
Recent News
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