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FIS · 5 hours ago

Executive Assistant to Corporate Officer

Jacksonville, FL

Full-time

Hybrid

Senior Level

5+ years exp

FIS is a global leader in financial services and technology, seeking a C-Suite Executive Assistant to provide high-level administrative support. The role requires agility and discretion to manage schedules, communications, and collaboration effectively within a fast-paced environment.

BankingFinancial ServicesFinTechPayments

Responsibilities

Performing various high-level administrative duties including executive and personal assistance to meeting planning, coordination of agenda, and handling meeting requests

Builds strong relationships with other Executive Assistants, enabling close collaboration across teams

Provide "gatekeeper" role, providing a bridge for smooth communication between the executive and stakeholders, demonstrating leadership to maintain credibility, trust, and support with the Executive Team

Work requires analysis and use of initiative and independent judgment, ability to anticipate business needs proactively

Remains knowledgeable of corporate policy. Often called upon to interpret and communicate executive intent to other employees

Exercises judgment within generally defined practices and policies to meet objectives

Works under minimal supervision with excellent customer service, time management and organizational skills

Edits materials for grammar, punctuation, clarity and sentence structure

Distributes prepared materials to appropriate parties, e.g., executives, clients, etc. and revises as directed

Application of communication skills, both written and verbal, to share knowledge and updates effectively and efficiently as needed

Maintains files on correspondence, reports and other records and keeps the executive and the leadership team informed of meeting changes

Qualification

C-suite support experienceMS OutlookMS WordMS ExcelMS PowerPointInternational travel coordinationAI productivity toolsAttention to detailEffective communicationTime managementOrganizational skillsRelationship buildingAdaptability

Required

Minimum of 5 years as an Executive Assistant supporting C-suite (President or above) is required to be considered

You must be a self-starter, who needs little to no supervision, is decision maker, and has a strong ability to push back when needed to keep Executive on task

Strong ability to contribute ideas, be part of the leadership team, and be an ambassador for the Executive and team

Experience with coordinating International Travel is required

Extensive knowledge of methods and techniques to perform general clerical administrative duties and proficiency in common industry applications. Specific expertise in MS Outlook, MS Word, Excel and PowerPoint, Teams, SharePoint required

Ability to follow-through on open items and strong attention to detail

Ability to maintain confidentiality, communicate information to others effectively, and maintain accurate records

Ability to adapt to change and react to evolving business needs

Familiarity with AI-enhanced productivity tools and a willingness to adopt emerging technologies to improve processes and outcomes

Willingness to effectively manage executive calendar and set expectations as needed

Willingness and ability to learn new company processes and policies quickly and translate that information to the executive

Effective written and verbal communication skills

Ability to establish and maintain effective working relationships with executives, employees, clients and public