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Pembrooke & Ives · 11 hours ago

Senior Project Manager (Procurement Specialist)

New York, NY

Full-time

Onsite

Mid, Senior Level

$100K/yr - $115K/yr

5+ years exp

Pembrooke and Ives is looking for a Senior Project Manager (Procurement/FF&E) to oversee the coordination and execution of the project team's FF&E efforts. The role involves managing communication with stakeholders, overseeing project documentation and deliverables, and leading the decorating teams to ensure project design excellence.

InfrastructureInterior DesignProfessional ServicesResidential

Responsibilities

Establishes and maintains clear, professional communication with all project stakeholders- including internal ream members, clients, vendors, building management, consultants, and subcontractors- to ensure timely and precise dissemination of project related information

Plans, schedules and prepares project meetings, ensuring agendas, documentation, and relevant materials are distributed in advance

Facilitates effective discussions by coordinating stakeholders

Allocates project tasks to resources appropriately and adjusts as required throughout the project life-cycle in conjunction with Studio Director

Reviews and adjusts the project budget and project schedule as required

Reviews and comments on financials/profitability on project

Identifies opportunities to increase project revenue by determining possible additional services

Identifies potential losses and implements safeguards

Coordinates with Accounting to close out product sales monthly

Act as a primary liaison between the décor team and accounting

Oversees the preparation, development and production of project documentation

This includes decorating budgets, decorating schedules (custom furniture, lighting, paint, etc) and decision dates to ensure design intent, milestones, and deliverables are clearly communicated while tracking decisions, action items, and follow-ups to maintain project momentum and alignment

Oversees the production of vendor purchase orders accurately and efficiently

Oversees the production of client invoices packets accurately and efficiently

Identifies, evaluates, and mitigates potential risk throughout all phases of the interior design process; including budget overruns, schedule delays, scope changes, regulatory compliance, vendor reliability, and construction coordination

Proactively develops contingency plans, maintains transparent communication with stakeholders, and implements strategies to minimize disruption and protect design integrity, timelines, and client expectations

Demonstrates proficiency in inventory management, overseeing the receipt, storage, and delivery of products while implementing measures to minimize risk of loss or damage

Oversees the installation of all decorative items if required

Produces supporting schedules and documentation related to fire code and life safety of FF&E items

Productively working towards ways of being more efficient

Facilitate trainings and assist in implementing company standards

Proven ability to manage and support 5-6 projects at a time

Acts as mentor by coaching and motivating decorating teams and individuals; fostering an environment of mutual respect and trust among members of the group as it grows and develops

Supports diversity and develops continuing education opportunities (e.g. site visits, lectures, road trips) to expose staff to influences that will stimulate innovation

Participate in interviews and recruiting of professional staff

Encourages staff exploration and innovation to achieve project design excellence and continual improvement

Qualification

Interior Design PrinciplesAutoCADProject ManagementAdobe PhotoshopAdobe IllustratorMicrosoft OfficeHigh-End Market KnowledgeTime ManagementCommunication SkillsLeadershipDetail-Oriented

Required

Possesses a high taste level and has knowledge of high-end market. Follows and speaks to current industry trends on space, function, decorative lighting, fabrics, furniture and equipment, etc

Possesses excellent time management skills and can handle multiple project deadlines and make decisions in a fast-paced environment to take a project from design concept all the way through installation

Able to make decisions and communicate in a fast-paced environment

Highly presentable, intelligent, confident and discreet with an outgoing, upbeat and confident demeanor

Goal and detail-oriented with exceptional communication skills (both written and verbal)

Proficient in the use AutoCAD, Adobe Photoshop, Adobe Illustrator and Microsoft Office programs. Studio Designer or similar billing software

Possess sophisticated knowledge of interior design principles/practices

A Bachelor's Degree in Interior Design

At least 5-7 years of demonstrated work experience with Interior Design and/or Architectural Firms