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TriWest Healthcare Alliance · 3 weeks ago

Chief of Staff to the Chief Operating Officer

Phoenix, AZ

Full-time

Hybrid

Senior Level

5+ years exp

TriWest Healthcare Alliance is on a mission to serve America's heroes by connecting them to healthcare in the community. The Chief of Staff will assist the COO with day-to-day activities, manage high-level projects, and provide strategic support to ensure the success of various initiatives.

Health Care

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Works directly for the assigned senior executive on projects and activities as requested. Also works closely with other members of the management team

Works on multiple high level projects including logistical coordination, data analysis, contract management and written communications in support of various business initiatives of high visibility, applying project management tools and methodologies and leadership skills to meet or exceed deadlines

Assists senior executive with tracking and monitoring strategic business initiatives ensuring timeliness, anticipating and resolving issues, ensuring quality and effective integrations or transitions

Accompanies the senior executive to high level meetings; takes initiative to create front end materials for the meetings, and to follow up on action items following the meetings, anticipating the needs of the senior executive

Facilitates communication, coordination and collaboration with corporate management on behalf of senior executive. Serves as primary interface with corporate leadership in tracking and resolving issues

Provides meeting management, planning and coordination, and drafts agendas, presentations, handouts and read-ahead materials for executive and internal committee meetings and conferences. Ensures that the senior executive is prepared for meetings by coordination of agendas and briefings/summaries in advance. Prepares information papers, fact sheets, and other correspondence with very short completion times

Anticipates issues and opportunities and advises senior executive accordingly. Develops and maintains necessary tracking matrices and deliverables. Measures progress of meeting targeted goals, keeping the senior executive properly informed. Supports the management of the executive’s calendar to ensure goals are met

Coordinates special projects, including business planning initiatives, and reporting as requested and in collaboration with ePMO. Responsible for ensuring the confidentiality of strategic business data and information

Serves as business owner for projects directed by the senior executive that are aimed at improving business processes and efficiency

Maintains knowledge of all contract provisions

Performs other duties as assigned

Regular and reliable attendance is required

Qualification

Business analysisStrategic planningProject managementTechnical writingMS Office proficiencyProcess improvementData analysisMulti-taskingLeadership skillsCommunication skillsTeam playerOrganizational skills