Notre Dame of Maryland University · 1 month ago
Facilities Manager for Maintenance Operations
Baltimore, MD, US
Full-time
Onsite
Senior Level
$70K/yr - $75K/yr
5+ years expNotre Dame of Maryland University is seeking a Facilities Manager for Maintenance Operations. The Facilities Manager is responsible for overseeing facilities repair and renovation projects, maintaining preventative maintenance schedules, and supervising the daily activities of the maintenance team.
Higher Education
Responsibilities
Supervise and direct the daily activities related to the mechanical, building functions, including skilled Carpentry, Electrical, Plumbing, HVAC, Painting, Lock-Smithing, Masonry and semi-skilled maintenance workforce tasks, etc. This position also provides work direction to contract employees such as Plumbers, Electricians, Mechanics, Fire Alarm, etc., vendors and others with responsibility expanding as business needs dictate
Administer employee policies, practices, procedures and work rules appropriate for the department; monitor individual performance and take corrective action including discipline as needed; ensure that assigned personnel have appropriate training (including work safety), work instruction and tools to successfully do their job. Screen prospective employees and make recommendations for employment or termination of employees within his/her area of responsibility
Develop and manage various service contracts (HVAC, Water Treatment, etc.) and make recommendations to the Director in the development and implementation of operational policies and procedures. Maintain & update maintenance database. Maintain up-to-date records for all local, state, federal and insurance inspections, including Baltimore City inspections. The Manager will work in close association with the various departments of the University to identify and facilitate Facilities service delivery to those departments. The manager will also conduct daily campus and building inspections and provide daily supervision and interaction with all Trades personnel. Inspect, inventory & assess physical conditions of all on and off campus buildings and mechanical systems. Identify, recommend & schedule any necessary repairs, replacement, and/or remodeling projects
Develop and maintain a preventative maintenance program for all mechanical equipment and building elements. Organize manufacturer’s suggested systems and parts checks on all facility equipment into an ongoing preventative maintenance schedule
Prepare and anticipate cost, labor, supplies/equipment & time analysis for repairs, replacement, and/or remodeling projects. Determine the need for outside contractors and assist in preparation of bid specifications and the selection of contractors. Serve as liaison with contractors and review work of contractors for conformity to standards
Monitor Work Order System requests for service, determine whether problems can be resolved in-house, set priorities, assign employees to specific jobs on a daily basis and troubleshoot workmanship problems; generally supervise activities to ensure that the work meets or exceeds all established quality requirements; inspect work for completeness; give feedback and technical advice to employees; visit the various work sites daily to assure employees are productively engaged in the proper operation of equipment and building systems. Assure that requestors are informed of the status of their work and maintenance request
Inspect ongoing work for conformance to codes, standards and other requirements. Routinely check to assure employees are practicing prescribed safety procedures and regulations in the use of materials, equipment and tools. Develop an annual safety training program for all Trades personnel
Control shop inventory and issue and control specialized tools. Make recommendations for purchase of specialized items, tools and equipment
Attend required training sessions to improve work methods, knowledge of equipment, supplies and safety methods
Perform such similar, comparable, or related duties as may be required or assigned
Qualification
Required
Baccalaureate degree or equivalent experience relating to the mechanical/structural trades and/or building construction within an educational or similar institution
A working knowledge of at least three trades is required
Valid Maryland driver's license required
Knowledge of and ability to work with blueprints, architectural plans and specifications are essential
Knowledge in financial management and budgetary techniques
Knowledge of management principles and practices
Proven problem-solving, leadership and management skills
Excellent organizational and analytical skills
Minimum five years of progressively complex facilities management experience which must include the supervision of facilities operations and repair and maintenance in the areas of mechanical, HVAC, electrical and plumbing systems
Ability to maintain records; write reports as required
Ability to coordinate the work activity of all Trades staff and report daily back to the Director
Ability to communicate clearly and concisely, both orally and in writing
Must be able to remain calm and stay focused while carrying out the functions of the position during stressful conditions
Ability to multi-task successfully
Problem-solving skills and sound judgment
Ability to understand and apply the University and Department's policies and procedures
Considerable knowledge and skill in the methods, processes, equipment and materials used in the repair, operation and maintenance of buildings, buildings utilities and building mechanical systems
Demonstrated ability to establish and maintain effective working relationships with diverse constituencies
Ability to effectively communicate orally, in writing and electronically
Must be able to work effectively in a service-oriented environment subject to frequently changing priorities which may require re-prioritization of daily operations
Computer literacy and a working knowledge with architectural plans and specifications are essential
Knowledgeable in local building code and regulatory requirements
Ability to maintain a pleasant working relationship with others that is supportive of the Facilities Department mission
Customer service skills and ability to determine what is valued by a customer
Strategic thinking skills and able to build on other people's ideas to innovate and think of different solutions and approaches
Analytical skill to create, interpret and recommend planning options
Ability to determine the best way to exchange thoughts and ideas and make presentations
Able to accept input from multiple sources and in varying formats and generate standard plans to solve issues
Self-motivated and able to multi-task to effectively organize responsibilities to achieve goals and objectives
Computer skills in Microsoft Office products
Ability to compile, analyze and create computer models of data
Indoor and outdoor work required
Extensive walking throughout entire campus on a daily basis is required
Considerable stooping, bending, kneeling and climbing
Lifts, carries, pushes or pulls a variety of tools, materials and equipment
Ability to lift and carry items weighing up to 100 pounds
Manual and finger dexterity is needed to handle finger tools and equipment
Quick and positive reaction in emergency situations
Occasional extended work periods
Electricity, rotating machinery, drive belts, elevations, areas where ventilation, heating and cooling maybe shut down, cramped spaces and power tools
Good distant vision in one eye and ability to read without strain
Strain printed material the size of typewritten characters are required-glasses permitted
Ability to hear the conversational voice, with or without a hearing aid is required
Ability to speak and be understood under normal circumstances
This position has been identified as having a potential risk for occupational exposure to potentially infectious material; as such, this position is required to be offered the Hepatitis B Vaccine at no cost to the employee, and annual training on Preventing Exposure to Bloodbourne Pathogens must be completed
Company
Notre Dame of Maryland University
Since 1895, Notre Dame of Maryland University has prepared thousands of high performers and creators of social change.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase