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NEOGOV · 3 months ago

Personal Property Assessor - Administrator

County of Culpeper, VA

Full-time

Onsite

Mid, Senior Level

$54K/yr - $72K/yr

3+ years exp

NEOGOV is looking for a Personal Property Assessor - Administrator who will serve as the chief assessing officer for local governments. This role is responsible for generating revenue by assessing personal property for taxation and ensuring compliance with state and local laws.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Serve as Customer Service Representative; communicate directly with citizens, business owners, and legal representation; research and respond to routine and highly technical and complex taxpayer inquiries, in person, via phone and in writing

Collection of Tax, over the counter and via mail (Income, Estimated Income, Food & Beverage)

Discover all Personal Property subject to assessment and taxation using all means available such as DMV, DWR, FAA, GIS, Google Earth, SCC, UCC, Real Estate, Income Tax Forms and Schedules, Town Business License, Chamber of Commerce, Leasing Companies, Reporting Forms, Newspapers, Wills and field work when necessary

Maintain comprehensive knowledge of historical and current state and local code regarding the assessment of personal property

Maintain comprehensive knowledge of Tax Commissioner Rulings, Attorney General Opinions, court cases and Supreme Court Rulings with respect to local property assessment, local option tax, relief and exemption programs

Coordinate, review and approve the determination of the value of Personal Property in accordance with state & local code using recognized pricing guides

Assist in the development of assessment methodologies; perform research to develop market analysis in order to provide for fair & equitable value of property where no guide exists, using cost, sales and comparable approach of valuing property

Perform complex mathematical equations; extensive data entry, analyze documentation and exercises judgement with little supervision

Maintain current and historical assessment database, create and maintain complete, accurate and organized records, paper and electronic, using software programs

Administer the state Veterans Personal Property Exemption program by assisting in completing requests for documentation, reviewing documentation, making determinations based on documentation

Administer the State Personal Property Tax Relief program by determining qualification for relief

Administer The Federal Servicemembers Civil Relief Act (SCRA)

Submit formal requests for original records from vehicle title and registration agencies, in state and out of state

Prepare and mail discovery letters to property owners to verify situs of property for taxation

Maintain current mailing addresses using state and local department/agency data, general public reporting, NCOA reports and other resources available

Develop, run and work queries in order to maintain accuracy and integrity of assessment data

Perform desk audits to enforce compliance; research, analyze data and documentation; calculate adjustments; generate supplements and exonerations; and document adjustments

Coordinate, review and approve team audit findings

Coordinate, review, approve and process determinations of non-formal appeals based on ownership, situs for taxation, condition of property, mileage, use and classification of property

Serve as liaison between the office and other local, state and non-state agencies/assessment departments to research, discover, defend, dispute property assessment and/or to avoid duplicate assessment and taxation

Prepare documents and files for electronic and manual input into an automated document imaging and retention system

US Postal Service mail processing

Train new employees in the assessment of personal property and tax relief/exempt programs; serve as mentor and provide progress reports to Chief Deputy for evaluation purposes

Work directly with leasing companies to determine classification, situs and taxable status of leased vehicles

Work directly with Trucking Industry to classify, value, determine apportionment qualification and situs of vehicles using IFTA reports, in-state/out of state DMV’s, field work/canvassing, and applying state code

Coordinate, review, approve and process assessment adjustments, supplements and exonerations, run reports, disseminate reports to Town and County Treasurers, reconcile daily, monthly and yearly reports

Generate the annual property assessment book and monthly supplemental property assessment books; generate tax ticket data, perform file conversions and disseminate files to Town and County Treasurer

Generate the annual Public Service Assessment book for real and tangible property; generate tax ticket data; perform file conversions and disseminate files to Town and County Treasurer

Generate data files and upload to outside vendors for electronic valuation services

Download data files from outside vendors, agencies, departments and upload data into assessment software; perform file conversions for electronic archiving

Maintain complete and accurate accounting of weekly incoming and outgoing vehicle records; make final determination before deleting records

Serve as proof reader for written communication prior to sending

Administer all local tax, relief & exemption programs adopted by the County and Town governments

Provide evidence to outside agencies of possible data entry errors and/or fraud

Serve as Liaison between the office and the Commissioner Association’s Liaisons to DMV & DWR

Coordinate paper record destruction in accordance with the Library of Virginia

Adhere to strict confidentiality of taxpayer information in accordance with the VA Code Section 58.1-3

Complete new user and annual training by the Department of Taxation in order to maintain use of programs

Attend assessment and taxation training in person and online

Perform other related duties as required

Participate in the University of Virginia Weldon Cooper Center for Public Service and the School of Continuing & Professional Studies which includes further job-related training, classes, conferences, etc

Qualification

Property assessmentTaxation knowledgeMathematical abilityAccounting principlesCustomer serviceData entryOffice administrationResearchAnalysisInterpersonal skillsConfidentialityTeamworkWritten communicationMentoring

Required

Ability to train, mentor, and evaluate staff

Strong accounting principles

Skilled in office administration practices

Knowledge of various software including Word, Excel, PowerPoint, etc

Ability to operate various office equipment such as fax, phone, computer, etc

Excellent interpersonal skills and ability to work in a team environment

Ability to meet various deadlines

Ability to use independent judgement and work with little supervision

Ability to exercise tact and discretion in handling confidential information

Ability to type and perform data entry accurately and with appropriate speed

Ability to research, analyze and assemble documentation and make clear and concise written reports

Ability to exercise considerable tact and courtesy when communicating with municipal, state and federal officials and the general public

Any combination of education and experience equivalent to an associate's degree from an accredited college or university with major coursework in accounting, business administration or related field supplemented by 3 years of previous work experience in a supervisory role, requiring strong mathematical ability, oral and written communication proficiency, considerable computer assessment software knowledge, and extensive in-person customer service

Minimum one (1) year experience in local/state property assessment and taxation is required