Apply on Employer Site

New York State Center for Recruitment & Public Service · 1 month ago

Assistant Purchasing Agent

Latham, NY

Full-time

Onsite

Mid, Senior Level

$57K/yr - $69K/yr

3+ years exp

The New York State Center for Recruitment & Public Service is seeking an Assistant Purchasing Agent to support the agency's purchasing program. The role involves overseeing the procurement of supplies and services, ensuring compliance with state regulations, and managing purchasing activities for military missions.

Government Administration

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Receives, reviews and processes requests from agency program departments for the purchasing and or contracting of all types of goods and services

During review and processing ensures proper vendor selection procedures are applied – to be purchased from preferred supplier, through an existing contract, or purchased in the open market

Ensures funds are available

Prepares and processes purchase orders in accordance with requirements

Prepares bid proposals and specifications for items to be placed under contract. Ensures all language and procedures meet requirements. Prepares for and may preside at bid openings

Reviews bids for accuracy and completeness and awards or recommends award of contract based on requirements

Processes contracts according to rules and regulations and prepares correspondence accompanying award correspondence

Follows up on complaints concerning purchases and requisitions

Prepare and process documents and maintain office files and inventory records

Plans, schedules and assigns tasks, provides technical guidance and direction and reviews work in progress and upon completion to ensure compliance with guidelines, policy and procedures

For all emergency purchasing, ensures goods and services are acquired in accordance with agency requirements, maintains meticulous records, and performs reconciliation of records at completion

After emergency activations of New York Military Forces, provides emergency purchase information necessary to complete funding reimbursement requests such as Federal Emergency Management Agency (FEMA)

Provides assistance to staff when problems arise. Interprets procedures and policy and resolves work problems with staff, suggesting and discussing better ways to accomplish tasks

Must successfully complete training for any required state and federal specific software and data systems such as the Statewide Financial System (SFS) and the Statewide Learning Management Systems (SLMS)

Periodic travel will be required (in-state and out-of-state) to other facilities; to attend training; or other requirements related to duties as needed. Travel will utilize various modes of transportation

Attend and complete training as required

May perform supervisory duties

Periodic overtime will be required; at times with short notice, especially during state military emergency responses to domestic operations

Other job duties as assigned

Qualification

SFSSLMSMicrosoft Office SuiteBudgeting principlesPurchasing proceduresSupervisory experienceAnalytical skillsOrganizational skillsCommunication skillsProblem-solving skillsReliabilityInterpersonal skills

Required

Satisfactory completion of five (5) full time years of permanent service in a state position allocated to Salary Grade 9 or higher in which primary duties include accounting, purchasing, bookkeeping, finance, or similar duties and responsibilities

An Associate's degree in a finance or accounting related field and a minimum three (3) years of full time experience in which 50% or more of your time must have included accounting, purchasing, bookkeeping, finance, tabulations and calculations, preparing specifications and reviewing bid proposals, or similar duties and responsibilities and one (1) year of supervisory experience

A Bachelor's degree in a finance or accounting related field and a minimum one (1) year of full time experience in which 50% or more of your time must have included accounting, purchasing, bookkeeping, finance, tabulations and calculations, preparing specifications and reviewing bid proposals, or similar duties and responsibilities and one (1) year of supervisory experience

Must be at least 18 years of age and have a high school diploma or GED

Must be able to read and write in English

Must be familiar with and be able to independently use commonly utilized software programs such as Microsoft Word and Excel

Required to have or successfully complete within 90 days of receiving computer access, all SFS, SLMS and other computer training as related to position duties

Must have and maintain a valid driver's license to operate a motor vehicle in the State of New York

In accordance with NGB standards, will be required to obtain and maintain a favorable background investigation, and have an appropriate clearance to allow access to computer networks and restricted areas to determine suitability, loyalty, and trustworthiness. Minimally a National Agency Check with Inquiry (NACI) will be completed - dependent on current regulation, a SECRET clearance may be required