The University of Texas System · 3 hours ago
Executive Assistant to the Chief Legal Officer (Houston, TX)
Houston, TX
Full-time
Onsite
Mid Level
4+ years expThe University of Texas System has been enhancing lives through education, health care, and research for over 140 years. The Executive Assistant to the Chief Legal Officer plays a crucial role in providing high-level administrative support, managing complex responsibilities, and ensuring effective communication and coordination within the organization.
EducationHigher EducationUniversities
Responsibilities
Responsible for performing tactical and strategic administrative support tasks for the CLO
Work on complex administrative processes and databases to develop and test administrative procedures to ensure they are fully in line with organizational needs
Organize, prepare, file and manage complex documents using a variety of applications, such as standard office software
Gather and analyze data and prepare complex reports, agendas, minutes of meetings, and tailored letters and emails for approval by executives and senior employees
Draft, proofread, redact, and revise documents such as contracts, memorandum, and correspondence
Manage and track actions and outcomes
Review outside counsel invoices, track expenses against budget and contract caps, and work collaboratively with external law firms and internal departments to track issues and ensure prompt payment
Coordinate travel for executive and senior employees
Administer travel reimbursements and provides backup for assistance with UTS accounting platform (Concur)
Responsible for calendar management, including the coordination of complex management meetings, calendar invites, room scheduling, and scheduling conference calls
Achieve specific procurement goals or provide support to others while following established procurement systems and protocols
Responsible for tracking and processing invoices and AFEs for executives and senior employees
Assist in arranging venues, equipment, catering, and travel related to events
Coordinate with departments to assist in planning and scheduling of office activities and social events
Manage communication with external parties, including executives, board members, and industry leaders
Facilitate and participate in various meetings, regularly preparing minutes and tracking action items
Initiate contact internally and externally on a regular basis to convey requests, provide instructions, or obtain information
Work with other administrative personnel on office management and maintenance
Qualification
Required
Bachelor's degree and 4 years of administrative experience, OR
Associate's degree and 6 years of administrative experience, OR
High School diploma or GED and 8 years of administrative experience
Preferred
Experience supporting executives
Experience supporting lawyers
Familiarity with coordination of board meetings, etc
Expertise in use of standard software applications such as Outlook, Excel, PowerPoint, Microsoft Word
Benefits
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to a minimum of 20 hours per week and at least 135 days in length. Participation in TRS is mandatory.
Company
The University of Texas System
The University of Texas System is to improving the people all over the world through education, research and health care.
10001+ employees
H1B Sponsorship
The University of Texas System has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (10)
2024 (3)
2023 (7)
2022 (6)
2021 (4)
2020 (2)
Funding
Current Stage
Late StageTotal Funding
$1.75MKey Investors
Strada Education Network
2023-01-17Grant· $1.5M
2022-01-18Grant· $0.25M
Leadership Team
Cristina Ruiz Blanton
Chief Privacy Officer
David Lakey, M.D.
Vice Chancellor for Health Affairs and Chief Medical Officer
Recent News
San Francisco Chronicle
2025-11-10
The Journal Record
2025-09-06
Dallas Innovates
2025-05-17
Company data provided by crunchbase