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Penn State University · 1 month ago

Events & Rental Management Intern

University Park, PA

Internship

Onsite

Intern

Penn State University is offering a paid summer internship for undergraduates, graduate students, and recent graduates interested in event management. The role involves hands-on experience in event management and customer service, including coordination of rental events, volunteer management, and logistics planning.

Higher Education

Responsibilities

Attend event meetings alongside the Events & Rentals Manager and client to walk through the details of the event, answer questions, generate ideas, and outline garden and event rules, regulations, and guidelines

Create and maintain up-to-date timelines for each rental event, including creating or adjusting event diagrams, layouts, and maps

Communicate timelines, rules and regulations, and event logistics (including items of special notice) to event vendors. This may include collecting certificates of insurance and licensing for caterers, when applicable

Coordinate venue setup and teardown, including event and directional signage and placement of ropes and stanchions, while preserving the integrity of the property and meeting the clients’ needs

Assist with event risk assessment and coordination of emergency response as needed (e.g. inclement weather, medical emergencies)

Collaborate with the Volunteer Program Manager in the administration of scheduling, overseeing, and coordinating our diverse volunteer workforce

Maintain a solution-oriented mindset in response to last-minute changes and provide guest feedback for enhancing rental areas and guest experience

Act as an informal “garden guide” for guests with common and general Arboretum knowledge and enthusiasm, while upholding DEIB confidence

Qualification

Event managementCustomer serviceMicrosoft OfficeOrganizational skillsAttention to detailPublic relationsVolunteer managementProblem-solving

Required

Applicants should be undergraduates, graduate students, or recent graduates

Demonstrate a strong interest in event management, recreation and tourism management, conferences and institutes, hospitality, business management, garden or museum studies, or other similar fields

Resume or CV

Cover letter

Two professional references

Completed applications must include two references, with a strong preference for at least one reference providing a written letter of recommendation

This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check