Exelixis · 2 weeks ago
Senior Administrative Assistant II
Alameda, CA
Full-time
Onsite
Senior Level
$84K/yr - $120K/yr
5+ years expExelixis is a company focused on the pharmaceutical and biotech industries, and they are seeking a Senior Administrative Assistant II to provide complex administrative support. This role involves managing calendars, coordinating travel, producing documents, and facilitating communication within the organization.
BiotechnologyHealth CarePharmaceutical
Responsibilities
Manages Outlook calendars for assigned team members, schedules internal and external meetings, coordinates visits by outside guests
Produces and edits complex and/or confidential correspondence, documents and reports using word processing, PowerPoint, and spreadsheet software
Coordinates travel for assigned team members with company travel agency, manage air and hotel reservations, create itineraries
Provides support for reimbursement requests and expense reports
Tracks contracts, purchase requisitions and invoices
Orders office supplies and handles incoming and outgoing packages and mail
Manages office communications—fields and routes organizational phone calls, emails, and traditional mail
Maintains office services, including IT resources and facilities (includes fielding technical questions and submitting service requests)
May provide presentation support and perform special projects as requested
Answers questions regarding departmental policies and procedures
Collaborates across departments to help plan events and further company initiatives
Provides as-needed back-up support for other administrators
Represents Exelixis’ interests in relationships with external associates including vendors, consultants, and clients
Complies with all company health & safety policies and procedures
Qualification
Required
High School Diploma or General Education Degree (GED) and a minimum of five years of related experience; or
Associate's degree (A.A.) or equivalent from two-year college or technical school and a minimum of three years of related experience; or
Bachelor's degree (B.A./B.S.) from four-year college or university and a minimum one year of related experience; or
Equivalent combination of education and experience
Prior computer and administrative experience including calendar management, travel arranging, expense reporting, handling logistics, typing, editing, customer service
Advanced computer skills including advanced knowledge of Microsoft Outlook, Microsoft Word, Microsoft Excel, PowerPoint, adept at Internet research
Ability to prioritize and organize complex, confidential, time sensitive tasks and display exceptional project management skills
Ability to demonstrate independent judgment, initiative, and common sense in problem-solving and making recommendations
Ability to communicate effectively with all employee levels in person, by phone and by email
Demonstrates tact, diplomacy, respect, and confidentiality, is approachable and interacts professionally; builds business relationships based on mutual respect
Builds cooperative, team relations with a wide variety of coworkers throughout the organization and with some individuals outside the organization
Consistently demonstrates leadership on assignments and among peers and is routinely sought out for critical assignments
Works efficiently, responds promptly
Responds well to changing demands and frustrating situations by maintaining flexibility and professionalism
Routinely anticipates and takes initiative to solve problems, recommends and implements process/project improvements
Produces error-free work routinely, contributes to efficiency and productivity of department by support provided and suggestions given
In-depth understanding of job-related practices and department procedures and processes; ability to act as information resource on departmental operations and policies
Advanced, up-to-date knowledge of relevant desktop systems and software and ability to apply them to maximize department effectiveness and problem solving
Preferred
Experience within the pharmaceutical and biotech industries
Benefits
401k plan with generous company contributions
Group medical, dental and vision coverage
Life and disability insurance
Flexible spending accounts
Discretionary annual bonus program
Sales-based incentive plan
Opportunity to purchase company stock
Receive long-term incentives
15 accrued vacation days in their first year
17 paid holidays including a company-wide winter shutdown in December
Up to 10 sick days throughout the calendar year
Company
Exelixis
Exelixis works is focused on discovering, developing and commercializing therapies for the treatment of cancer and other serious diseases.
1001-5000 employees
H1B Sponsorship
Exelixis has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (39)
2024 (25)
2023 (25)
2022 (28)
2021 (29)
2020 (15)
Funding
Current Stage
Public CompanyTotal Funding
$514MKey Investors
Deerfield
2015-07-23Post Ipo Equity· $135M
2012-02-16Post Ipo Equity· $65M
2010-06-03Post Ipo Debt· $160M
Leadership Team
Michael Morrissey
President and CEO
Christopher Senner
Executive Vice President and CFO
Recent News
2026-01-18
2026-01-12
Company data provided by crunchbase