Allegheny County · 2 months ago
Senior Secretary - Plumbing
Pittsburgh, PA
Full-time
Onsite
Mid, Senior Level
$21.16/hr - $21.16/hr
4+ years expAllegheny County is seeking a Senior Secretary for the Health Department, responsible for complex clerical work involving typing and processing documents. The role requires independent judgment and includes responsibilities such as proofreading, data entry, and leading other clerical staff.
Government Administration
Responsibilities
Types letters, reports, contracts, transactions, transmittals, vouchers, itinerary, and agenda on a computer from handwritten drafts, dictated sources, or original source documents into draft or final form
Reads correspondence to become familiarized with contents and determines what procedures to pursue in providing the correct information which is in accordance with any applicable administrative and legal constraints; and types or directs the typing of responding correspondence
Proofreads and types documents to purchase books, supplies, equipment, services, etc. by referring to catalogues, state contracts, and other sources to obtain prices, specifications, and related information
Prepares monthly accomplishment reports from status reports, logs, and files which include information such as project name, bid awards, costs, anticipated completion dates, and stages of completion
Functions as a lead worker by distributing and interpreting work assignments, aiding, conducting on-the-job training, and reviewing the work of the program for adherence to standards
Assembles and assists in editing quarterly reports
Assists in assembling, editing and the production of the program and work plans
Coordinates office moves and submits work orders
Answers written inquiries relating to the status of certain aspects of an organization’s functions
Enters data to computer database
Performs related work as required
Qualification
Required
High School Diploma or G.E.D. equivalent
Four (4) years' experience in general clerical work, involving inputting on a computer utilizing office software applications
Any equivalent experience and/or training which provided the required knowledge, skills, and abilities
Official college transcripts must be submitted if claiming education to meet minimum requirements
Candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status
Ability to understand and follow oral and written instructions which explain the work objectives and general guidelines that require independent decision-making
Ability to make independent determinations on the best possible resolution to processing problems
Ability to develop and set up clerical procedures for the process or office activities performed
Ability to assemble, organize, and present status information from various source materials concerning the operation of a process or office activities
Ability to proofread varying types of information for conformance with a prescribed pattern or form
Ability to transfer information from formats which occur in random order and present a modified form according to rules and procedures
Ability to organize work in a manner which insures smooth processing and accomplishments of priority items on schedule
Ability to use discretion and judgment in dispensing information which may be susceptible to misunderstanding or misuse
Ability to instruct and advise clerical employees on the methods and procedures used in a process
Ability to collect and organize material for reports by determining the information sources, appropriate information, and form of presentation
Ability to compose correspondence of inquiry or explanation relating to a problem, request, or program need
Ability to maintain cost, financial tax, or disbursement records and statements that do not involve the use of standard accounting principles
Ability to type accurately at a minimum rate of 40 words per minute
Ability to learn various software packages
Proficient in Microsoft Office Word, Outlook, and Excel
Ability to respond to emergencies
Residency in Allegheny County within 1 year
Benefits
Paid holidays, personal days, vacation and sick leave benefits, medical coverage and dental benefits, a retirement plan, life insurance and a deferred compensation plan after eligibility requirements have been met.
Professional growth through training opportunities (CPR, First AID, Public Health Preparedness, Dignity and Respect, Points of Dispensing, and more); ability to advance in county system; job security; meaningfulness in daily work derived from public service; eligible for federal loan forgiveness; organizational commitment to ACHD’s mission to protect, promote, and preserve the health and well-being of all Allegheny County residents, particularly the most vulnerable.
Company
Allegheny County
Allegheny County is home to some of the world’s leading businesses and organizations in the fields of advanced manufacturing, information & communications technology, healthcare & life sciences, finance & business services, education & research, and energy & environmental solutions.
5001-10000 employees
H1B Sponsorship
Allegheny County has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (1)
Funding
Current Stage
Late StageLeadership Team
Donna Dineley PMP, CMPIC, BRMP
Deputy CIO
Edmonds Lisa
Chief Equity and Inclusion Officer
Recent News
Seattle TechFlash
2025-04-11
Company data provided by crunchbase