kps life · 9 hours ago
Document Management Coordinator
Tarrytown, NY
Full-time
Onsite
Entry, Mid Level
2+ years expKPS Life is seeking a Document Management Coordinator dedicated to a pharmaceutical client, responsible for maintaining accurate and compliant document repositories. The role involves reviewing, verifying, and organizing records while ensuring regulatory alignment and supporting the records management lifecycle.
Health CareMedicalWellness
Hiring Manager
Lorena Paolillo (Certified Sr. Recruiter)
Responsibilities
Comply with all current Global Development processes and procedures
Complete all required training items within the associated timeframes prior to performing any associated tasks
Performs all tasks required for work completion per approved standard operating procedures (SOPs)
Comply with all Environmental, Health & Safety policies / procedures associated with the tasks to be performed
Comply with all Local, State and Federal regulatory requirements associated with all tasks performed
Review all documents for accuracy, coordinating review and revision practices
Maintain systems for disseminating retention schedules
A strong attention to detail, written and verbal communication skills
Ability to work cross functionally across teams to collect the proper information
Strong problem solver
Ability to take on multiple tasks to reach deadlines
Performing risk analysis and assessment of proposed changes to resolve risk-benefit profile
Integrating with Security, Privacy, and Legal to ensure Records Management processes and systems align with policies owned by these areas
Qualification
Required
2-year associate's degree
2 years+ working experience in administrative/document management role
Exceptional attention to detail
Strong communication skills
Ability to manage multiple priorities in a fast-paced environment
Experience maintaining document repositories and archives
Ability to verify and maintain documentation for record lifecycle
Comply with all current Global Development processes and procedures
Complete all required training items within the associated timeframes prior to performing any associated tasks
Perform all tasks required for work completion per approved standard operating procedures (SOPs)
Comply with all Environmental, Health & Safety policies / procedures associated with the tasks to be performed
Comply with all Local, State and Federal regulatory requirements associated with all tasks performed
Review all documents for accuracy, coordinating review and revision practices
Maintain systems for disseminating retention schedules
Ability to work cross functionally across teams to collect the proper information
Strong problem solver
Ability to take on multiple tasks to reach deadlines
Performing risk analysis and assessment of proposed changes to resolve risk-benefit profile
Integrating with Security, Privacy, and Legal to ensure Records Management processes and systems align with policies owned by these areas
Position is required to be on-site in Tarrytown, NY office 5 days a week
Preferred
4-year (BS/BA) degree
Company
kps life
KPS Life is a functional service solution that improves efficiency, lowers trial costs, and gives the sponsor strategic control.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$3.5M2025-06-11Undisclosed· $3.5M
2021-02-26Debt Financing
2021-01-12Private Equity
Leadership Team
Kevin Duffy
Chief Commercial Officer
Recent News
2023-06-05
Company data provided by crunchbase