Northwestern University · 3 hours ago
Manager, Research Administration
Evanston, IL
Full-time
Hybrid
Mid, Senior Level
$88K/yr - $110K/yr
7+ years expNorthwestern University is seeking a Manager of Research Administration for the Departments of Physics & Astronomy and Earth, Environmental, & Planetary Sciences. This role involves overseeing a team of research administrators, providing leadership in both pre-award and post-award administration, and ensuring compliance with various regulations and policies.
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Hiring Manager
Alex Smart, SHRM-CP
Responsibilities
Provides creative, strategic leadership in pre-award administration of research grants &/or contracts, expertly balancing customer service and compliance needs
Establishes procedures at the large unit level related to pre-award administration
Coordinates federal contract proposals, international proposals, and proposals with difficult/troublesome terms and large sponsored agreements with industry partners
Uses metrics to monitor report and adjust unit pre-award performance
Ensures that proposed projects meet goals of dept. and that necessary resources are available
Manages and follows through on high-risk situations
Coordinates or oversees application completion and detailed review & submission
Interprets sponsor guidelines
Creates procedures regarding day-to-day administrative & financial functions
Resolves issues with collaborators &/or other involved parties
Establishes procedures at the large unit level related to post-award administration
Uses metrics to monitor post-award performance
Recommends & facilitates procedural changes in grant &/or contract administration
Recommends policy to enhance research administration
Creates, implements & oversees programs, policies and practices designed to ensure compliance with all appropriate NU policies and practices as well as local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration
Ensures resolution of all compliance problems & issues, including those involving research safety, animal subjects, human subjects and conflict of interest
Ensures that budgets are created, proposed & administered in a fiscally responsible manner
Resolves complex issues such as determining appropriate & reasonable cost-sharing percentages on complex grants involving multiple locations; effort reporting problems; under- or over-spent grant budgets; recommends changes to eliminate deficit balances; overdrafts
Provides information to senior management that is used for department budgeting purposes
Hires, evaluates, promotes, &/or counsel staff
Oversees training for all staff regarding research administration in unit
Performs other duties as assigned
Qualification
Required
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience
At least seven years research administration experience
Organization, time management, detail oriented
Multi-tasking, communication
Self-starter, diplomatic, pro-active, manage stress
Managing people
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Variety of tools and resources
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
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