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Portland State University Foundation · 1 month ago

Senior Development Coordinator

Portland, Oregon, United States

Full-time

Hybrid

Mid, Senior Level

3+ years exp

Portland State University Foundation is a leading non-profit organization dedicated to supporting Oregon’s diverse and innovative research university. The Senior Development Coordinator provides essential administrative and project management support to enhance fundraising activities and donor engagement, while collaborating with various teams to ensure effective execution of initiatives.

Non-profit Organization Management

Responsibilities

Provides administrative support for internal and external development meetings, including meeting preparation, logistics, notetaking, sending follow-up messages, and managing complex schedules

Support the AVPs’ work in driving cross-functional initiatives through high level project management and collaboration

Supports donor and prospect related administrative functions. Including entering contact reports, editing and proofreading proposals, and creating stewardship materials (such as impact reports, development presentations and operational reports and tracking systems

Serves as point of contact to internal constituents for data/information requests and fields external inquiries

Collaborates with donor relations on strategic stewardship projects

Maintains and manages digital filing/document storage systems using a broad range of software including the foundation’s database

Collaborates with other development staff, unit partners and the following foundation teams: research and prospect management, engagement and communications, stewardship, IT and data management, and finance and accounting

Participates in planning, executing, and supporting central team’s fundraising and stewardship events and/or programs

Performs other duties as assigned

Qualification

Administrative supportData managementProject managementMicrosoft OfficeCRM platformsEvent planningEditing proposalsInclusivityCollaborationCommunication

Required

3+ years of relevant administrative experience, including scheduling and managing calendars, communication and coordination with cross-functional teams, data collection and entry, task tracking, event planning and execution, preparing reports, editing proposals, assisting with acknowledgements, supporting staff recruitments and onboarding, and budget reconciliation

Bachelor's degree or equivalent combination of education, training, and relevant experience

Demonstrated success managing cross-functional projects, including collaboration with a variety of stakeholders and proactive follow-up and management of urgent deadlines

Proficiency with commonly used workplace technologies, such as Microsoft Office, SharePoint, CRM platforms, and other cloud-based collaboration or document management tools, including AI (example: Copilot)

Demonstrated ability to contribute to an inclusive, equitable, and respectful workplace by working collaboratively with people from a wide range of backgrounds, identities, and experiences