Northwestern University · 3 hours ago
Financial/Program Assistant
Chicago, IL
Full-time
Onsite
Entry Level
$19.89/hr - $27.97/hr
3+ years expNorthwestern University is known for its commitment to excellence in education and research. The Financial/Program Assistant will provide day-to-day financial and accounting support, manage budgets, and assist in administrative tasks within the Mesulam Center for Cognitive Neurology and Alzheimer’s Disease Center.
EdTechEducationTrainingUniversities
Responsibilities
Maintains & tracks individual budget accounts
Coordinates annual budget process including tasks associated with the open/close processes
Updates calendar, spreadsheets, templates & forms; monitors submissions
Completes reconciliation procedures
Creates summary reports
Prepares account, budget, cost, expenditure &/or funds analysis
Provides reports to managers/PIs in tracking payment status & notification when balances & activities do not comply with policy, procedures or are inadequately prepared
Creates reports & queries; reviews for incomplete records, data entry errors, &/or accounting mistakes
May analyze open encumbrances that are no longer valid & recommend appropriate modifications to ensure smooth processing of financial transactions
Completes & maintains transactions in enterprise systems
Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account
Reviews; ensures approval based on alternatives regarding practice & policy
Troubleshoots problems
Performs vendor/account research as needed
Obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates
Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers
Provides financial policy interpretation to determine the validity of customer requests & ensure compliance
Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations
Enters information into database
Deposit checks or pass on to development for deposit
Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction
Completes other administrative &/or clerical activities such as organizing meetings; reserving AV equipment
Coordinates office, lab &/or building repairs & maintenance
Maintains inventory & order supplies
Answers phones, routes callers, takes messages
Greets visitors, responds to inquiries, requests & provides routine information
Organize and distribute mail
Restock, organize kitchen supplies, wipe down kitchen surfaces
Restock, organize coffee station supplies, wipe down coffee station surfaces
Organize storage spaces
Manage departmental email account
Maintain/oversee departmental calendars including for conference rooms and shared workstations
Assists with training of new staff members
Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers
Performs other duties as assigned
Qualification
Required
High school diploma or the equivalent
3 Years Accounting &/or Bookkeeping Or Other Relevant Experience
Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software
Preferred
Bachelor's Degree in finance, accounting, business, or a related field
Financial management experience
Operation/programmatic management experience
Familiarity with financial reporting
Organization, time management, detail oriented
Multi-tasking, communication
Self-starter, diplomatic, pro-active, manage stress
Managing people
Provide leadership by cooperatively anticipating, coordinating, strategizing
Action oriented - Willing or likely to take practical action to deal with a problem or situation
Coachability - Receptive to feedback, willing to learn, embracing continuous improvement
Collaboration - Facilitates open and effective communication, cooperation and teamwork within and outside of one's own team
Collegiality - Helpful, respectful, approachable; builds strong working relationships and a positive work environment
Initiative - Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems
Meets deadlines - Displays consistency and success in adhering to deadlines
Multi-tasking - Demonstrates ability to work on multiple projects simultaneously
Organization - Plans, organizes, and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
Longevity.Technology - Latest News, Opinions, Analysis and Research
2025-12-27
Longevity.Technology - Latest News, Opinions, Analysis and Research
2025-12-25
News-Medical.Net
2025-12-24
Company data provided by crunchbase