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ICANN · 1 month ago

Administrative Services & Facilities Manager

Los Angeles, CA

Full-time

Onsite

Mid, Senior Level, Lead/Staff

$90K/yr - $115K/yr

8+ years exp

ICANN is an organization based in Los Angeles responsible for coordinating the maintenance and operation of its headquarters and regional facilities. The Administrative Services & Facilities Manager will oversee facility management, budgeting, and compliance with regulations, while supporting the needs of the organization across multiple locations.

AssociationGovernmentInternetInternet of ThingsNon Profit

H1B Sponsor Likely

Responsibilities

Manage, develop and operate within the budget provided for the headquarters

Manage and allocate office space

Monitor the office lease and resolve issues that arise under the lease

Manage parking for the headquarters facility

Plan and manage renovations and additions of space to the headquarters

Manage non-technical assets in the headquarters including furniture

Direct and manage the facility to comply with applicable regulations relating to workplace health & safety

Effectively manage budget and costs related to administrative services, including shipping and office supplies

Manage insurance coverage for the headquarters facility in coordination with the Risk Management Department

Manage the activities of the staff responsible for the headquarters and general administrative services

Support, develop & manage the emergency readiness program in coordination with Security Operations

Direct office services and purchasing functions for ICANN Administrative Services

Manage security and access to headquarters facility in coordination with Security Department

Manage budget for and coordinate event planning for headquarters facility

Provide support on leasing issues, including monitoring dates for renewals

Assist with budgeting issues including development and monitoring of expenses

Support ergonomic and workers compensation evaluations

Assist Security Operations as requested with provision of security measures and systems at the facilities

Assist with new office location selection

Assist with leasing on office service equipment

Assist with vendor sourcing and purchase of office services and supplies

Assist with weCANN pages and communications for the facilities

Qualification

Space planningAsset managementInsurance managementLeasing expertiseBudget managementEvent planningCommunication skillsMultitaskingFluency in EnglishLeadershipInterpersonal skillsDetail-orientedProblem-solvingTime managementSelf-starter

Required

Ability to travel without restrictions globally, frequently with limited notice is required

Work is performed in a normal office environment with limited privacy and some exposure to background noise

While performing the duties of this job, the employee is frequently required to stand and walk. The employee regularly is required to sit. The employee is frequently required to talk or hear; use hands and arms to reach, handle or feel. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus

The employee may occasionally lift and/or move up to 25 pounds

Highly organized and independent while working in a team environment

Proven management and leadership, preferably of a diverse, globally dispersed international workforce

Demonstrated expertise in space planning, asset management, insurance and leasing

Excellent communication and negotiation skills

Strong interpersonal skills and ability to establish and maintain effective working relations with people in a multicultural, multiethnic environment with sensitivity and respect for diversity

The position interacts with customers as well as internal employees regarding account inquiries

Detail-oriented and ability to multi-task and to work independently

Ability to solve complex issues in an ambiguous environment

Effective management of time and resources

Must be well organized and experienced in use of all office systems and software, with sufficiently adequate skills in Word, Excel, Outlook Adobe Professional, and PowerPoint to prepare analytical documents

Excellent English drafting ability and communication skills, both oral and written

Strong organizational, project/time management, negotiation and multitasking skills

The ability to be a self-starter, creative, detail– oriented, flexible and pro-active member of the team

Minimum eight (8) years of experience in managing office facilities, including remote and international offices; additional years of experience required if no degree

Fluency, both written and spoken, in English is required

Preferred

Bachelor's Degree preferred

Fluent written and spoken language skills in any of the other official United Nations languages is preferred

Benefits

10% Bonus

Benefits

Company

ICANN

Glassdoor4.1

ICANN (pronounced eye-can) is the Internet Corporation for Assigned Names and Numbers. It's a non-profit corporation that was created in

Founded in 1998

Playa Vista, California, USA

201-500 employees

http://www.icann.org

H1B Sponsorship

ICANN has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (3)

2024 (1)

2023 (2)

2022 (2)

2021 (1)

2020 (2)