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CHA Hollywood Presbyterian Medical Center · 1 month ago

Administrative Program Coordinator - Pediatrics

United States-California-Duarte

Full-time

Onsite

Mid Level

$33/hr - $50.28/hr

3+ years exp

CHA Hollywood Presbyterian Medical Center is at the forefront of groundbreaking research, striving to make a significant impact in the fight against serious illnesses. They are seeking an Administrative Program Coordinator to perform various administrative duties and support the daily operations of a dynamic department, ensuring effective management of business activities and departmental projects.

Health CareHospitalMedical

Responsibilities

Assists in daily administrative functions, handling sensitive details, setting priorities, and resolving operational issues for an effective department

Supports department business activities including budgeting, account management, purchasing, personnel, facilities, travel, and reporting; monitors expenditures and analyzes variances

Coordinates departmental projects and events such as faculty symposiums, research forums, and engagement activities

Manages the Appointment and Promotions process in collaboration with leadership

Prepares, reviews, and submits faculty time and effort reports (e.g., ADP, Faculty 180)

Serves as primary contact for faculty and external visitors; responds to inquiries on expenses and coordinates recruitment and collaborative visits

Schedules and maintains calendars, meetings, and travel arrangements; prepares agendas and related materials

Oversees administrative support staff, resolves complex inquiries, and maintains departmental policy/procedure manuals

Qualification

Business administrationClinical researchHealthcare environmentREDCapEPICMultitaskingTactful communicationOrganizational skillsAttention to detailSelf-motivated