AIMS K-12 College Prep Charter District · 1 month ago
Talent and Culture Coordinator (48382)
Oakland, CA, USA
Full-time
Onsite
Entry Level
$77K/yr - $89K/yr
2+ years expAIMS K-12 College Prep Charter District is seeking a Talent & Culture Coordinator who will work closely with employees, supervisors, and applicants to ensure a positive and seamless experience. This role focuses on supporting district-wide HR operations, including hiring, onboarding, and personnel processing, while fostering positive relationships across the organization.
Primary/Secondary Education
Responsibilities
Support all aspects of personnel processing, including new hire documentation, onboarding logistics, credential verification, and ongoing personnel action updates throughout the employee lifecycle
Manage HRIS data entry for new hires, separations, assignments, salary placement, job changes, and position updates with accuracy and attention to detail
Respond to employee questions regarding HR processes, required documentation, and personnel updates with professionalism and clarity, ensuring timely processing of forms and providing guidance to staff navigating HR procedures
Generate extended work and supplemental agreements, ensure timely distribution, and follow up to secure signatures and finalize personnel files
Maintain organized, up-to-date personnel records aligned with state retention mandates, district policies, and confidentiality requirements
Facilitate hiring and onboarding workflows by preparing onboarding packets, ensuring required documents are completed, coordinating with hiring managers, and supporting all steps leading to onboarding completion
Serve as the first point of contact for employees with questions related to onboarding, personnel actions, HRIS navigation, and employment documentation
Support credential tracking, including maintaining credential databases, monitoring renewal deadlines, and coordinating with certificated staff regarding credential requirements and updates
Assist in the evaluation of employee placement by reviewing transcripts, credentials, and verification of experience documents to support accurate salary placement
Prepare reports for internal leadership, the Director of Compliance, and external agencies as assigned, pulling data from HRIS and personnel files as needed
Maintain the accuracy and integrity of all HRIS data by entering personnel transactions, conducting routine audits, preparing system-generated reports, and supporting needed updates
Assist hiring managers with posting vacancies, screening documentation for completeness, managing recruitment updates, and scheduling interviews when needed
Coordinate the end-to-end onboarding process by preparing onboarding documentation, tracking signatures and deliverables, monitoring onboarding task completion, and communicating with new hires and supervisors to ensure a smooth transition into the district
Track personnel and credential-related submissions from schools and departments; follow up to ensure all employment documents, clearances, and required verifications are complete
Support credentialing compliance by maintaining accurate credential records, monitoring expiration timelines, communicating with certificated staff about renewal requirements, and escalating potential compliance risks to the Director of Compliance
Coordinate the distribution and posting of legal mandates, annual notices, and employment-related updates and ensure they are accessible and accurately communicated
Support data integrity efforts by conducting routine HRIS audits, identifying discrepancies, and coordinating corrections with appropriate teams
Assist with the preparation of employee orientation events, staff training sessions, and informational materials to support new and existing employees
Monitor and maintain data related to position control and Unique Position Codes, collaborating with school and district leaders to ensure accurate staffing records
Assist with internal audits related to personnel records, credentials, and HR processes, gathering and organizing documentation for review
Support the Director of Compliance with special projects related to policy updates, procedural improvements, district initiatives, and personnel systems alignment
Provide general administrative support including correspondence, file maintenance, data entry, calendar coordination, and document preparation as needed for HR functions
Maintain professional communication and confidentiality when working with sensitive employee information or participating in matters related to personnel actions
Qualification
Required
AA degree required
Two or more years of clerical, HR, or personnel office experience, preferably in a school district environment
Valid California Driver's License
Fingerprint clearance and TB test required
HRIS systems and personnel data processes
California credentialing requirements and Education Code sections related to certificated personnel
Recordkeeping procedures, confidentiality standards, and data integrity practices
Office systems such as Microsoft Office, Google Workspace, and electronic document management
Ability to maintain accurate and confidential personnel and credential records
Can manage multiple tasks under timelines in a fast-paced environment
Communicates effectively both verbally and in writing
Applies rules, regulations, and procedures related to personnel and credentialing
Provides excellent customer service to employees and leaders
Works independently and collaboratively with diverse stakeholders
Uses HRIS, data systems, and office software efficiently
Preferred
BA degree preferred
Experience working with credentialing processes in a public education setting preferred
Company
AIMS K-12 College Prep Charter District
Our mission at AIMS is to cultivate a community of diverse learners who achieve academic excellence.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase