Anderson Sport and Wellness a Physical Therapy Corporation · 1 month ago
Executive Assistant/Administrative Assistant Part time
Newport Beach, CA
Full-time, Part-time
Onsite
Entry Level
$20/hr - $55/hr
1+ years expAnderson Sport and Wellness is a Physical Therapy Corporation seeking a highly organized Executive Assistant/Administrative Assistant to support Dr. Nicole Anderson. The role involves managing administrative tasks, coordinating schedules, and ensuring efficient operations within a busy practice.
FitnessHealth CareMedicalTherapeuticsWellness
Responsibilities
Schedule Management: Coordinate and manage the doctor’s calendar, including scheduling appointments, meetings, and consultations while prioritizing urgent needs and ensuring optimal time allocation
Patient Communication: Act as a liaison between the doctor and patients, handling inquiries, scheduling follow-ups, and ensuring clear, professional, and empathetic communication
Administrative Support: Prepare and organize medical records, reports, and correspondence; manage email and phone communications; and maintain confidential patient and practice-related documentation
Meeting Coordination: Arrange and prepare materials for meetings, conferences, or presentations, including agendas, medical charts, or research summaries, and take detailed notes when required
Travel and Event Planning: Organize travel arrangements for conferences, seminars, or professional engagements, including booking flights, accommodations, and preparing itineraries
Inventory Management: Oversee office supplies, coordinate with vendors, and ensure the smooth operation of the doctor’s office or clinic, including liaising with other staff members
Billing and Insurance Support: We are an out-of-network provider, therefore no medical billing experience or expertise is needed. You will assist with processing billing inquiries, and ensuring accurate documentation for reimbursements or claims. We provide superbills to patients for them to submit for out of network benefits. Because we are out of network your role ensuring proper superbill creation and distribution is not complicated
Confidentiality: Handle sensitive patient information and practice details in compliance with HIPAA and other relevant regulations
Ad Hoc Tasks: Support the doctor with personal or professional tasks as needed, such as research, preparing presentations, or managing special projects
Qualification
Required
2+ years experience as an executive assistant
Exceptional communication skills
Keen attention to detail
Ability to handle sensitive information with discretion
Exceptional organizational and time-management skills
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with electronic medical record (EMR) systems
Ability to multitask and prioritize in a fast-paced environment
High level of professionalism and discretion when handling confidential information
Detail-oriented, proactive, adaptable, and able to work independently or as part of a team
Preferred
Bachelor's degree preferred, or equivalent combination of education and experience in an administrative or healthcare-related role
Experience: Minimum of 1 year of experience as an executive assistant/administrative assistant, preferably in a healthcare or medical setting
Familiarity with medical terminology and healthcare processes is a plus
Company
Anderson Sport and Wellness a Physical Therapy Corporation
We help people become more active and mobile, live free from pain pills, avoid surgery and injections.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase