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Johnston County Public Schools · 1 month ago

Communication Administrative Assistant

Smithfield, NC

Full-time

Onsite

Mid Level

3+ years exp

Johnston County Public Schools is seeking a Communication Administrative Assistant to provide administrative support for the Communications team. The role involves coordinating communication efforts, managing documentation, and assisting with various administrative tasks to ensure efficient operations within the department.

EducationHigher EducationSecondary Education

Responsibilities

Provide administrative support for the Communications team

Work closely with Communications team members, central office staff, and district staff

Communicate effectively on the telephone and in person with vendors who have concerns regarding invoicing, payments, and project status as needed

Assist in scheduling and coordinating meetings, including preparing agendas and taking meeting notes

Assist in the preparation and processing of contracts

Manage electronic and physical filing systems

Distribute project-related information to relevant parties

Assist in bid solicitations, ex. tracking questions, vendor outreach, issuing addendums, and collaborating with JCPS Finance on contract execution for communications

Assist in developing and maintaining strategic internal and external communication practices

Maintain accurate and organized project documentation, including contracts, submittals, RFIs (Requests for Information), meeting minutes, and daily reports

Assist in monitoring project budgets and expenses

Assist with the preparation of presentations and reports

Process payroll for all employees

Process leave, travel reimbursement requests, and mileage requests for assigned staff

Process and manage P-card transactions for assigned staff

Gather and process agenda items for monthly Board meetings

Gather and process agenda items and other information for weekly Cabinet meetings and other district-wide meetings

Assist with the management and monitoring of budgets

Enter requisitions to obtain purchase orders, process budget transfer requests, and submit invoices into finance software

Occasionally assist with website input and updates

Perform other duties and accept responsibilities as assigned

Work occasional nights and weekends as events and projects may require

The employee’s final job duties are subject to change at any time due to the discretion of the supervisors

Qualification

GoogleMicrosoft OfficeOffice managementDigital communication toolsOrganizational skillsTime-management skillsEffective communicationDetail-orientedTeamworkIndependent work

Required

High school diploma or GED from regionally or nationally accredited institutions

Minimum of 3 years of related experience

Knowledge and ability to use grammar, spelling, and punctuation

Ability to type and operate office equipment with accuracy

Proficient in technology skills using Google and Microsoft Office, and have a thorough knowledge of Google Sheets, Forms, Spreadsheets, and Docs

Proficient in digital filing

Ability to communicate effectively orally and in writing

Detail-oriented and accurate

Ability to work independently and as part of a team

Strong organizational and time-management skills

Ability to prioritize and manage multiple tasks

Preferred

Associate's degree in related areas preferred

Experience in office management is preferred

Ability to learn and maintain a familiarity with digital communication tools and software (e.g., Apptegy, Website, Droplet, Social Media Platforms, etc.) is a plus