SuiteSpot Talent Solutions, LLC · 2 months ago
Legal Assistant - Transactional & Litigation
Carmel, IN, United States
Full-time
Onsite
Mid Level
3+ years expSuiteSpot Talent Solutions, LLC is assisting a highly respected Midwest law firm in its search for a Legal Assistant. The Legal Assistant will provide essential support to both Transactional and Litigation attorneys, working closely with attorneys and administrative teams to ensure efficient workflows and high-quality legal services.
EmploymentLead ManagementProfessional ServicesRecruiting
Responsibilities
Manage traditional administrative needs of multiple attorneys
Provide legal administrative support for transactional and litigation work
Prepare highly confidential documents such as agreements, contracts, correspondence, memoranda communications to clients
Provide transactional closing support by preparing closing binders, checklists and signature packets
Anticipate attorney needs, maintaining systems for version control, file organization, and closing documentation
Open new files, request conflicts of interest checks and maintain client and general files
Provide litigation support through court filings, managing case files, preparing legal documents
Provide organizational assistance with meetings, billings, travel and maintaining calendars
Proactively ensure legal team is prepared with necessary materials for meetings and depositions
Provide marketing assistance by managing alerts, updates, creating PowerPoints and spreadsheets
Demonstrate good judgment and professionalism, and exhibit flexibility and versatility to provide support
Demonstrate strong reasoning and resolution skills
Perform special projects as required to increase the professional effectiveness and efficiency of the legal team
Qualification
Required
Minimum of three years of experience as a legal assistant with at least one year of litigation experience
Mastery of Microsoft Word, including creating and manipulating styles, using keyboard shortcuts, auto-numbering paragraphs, hyperlinking to other documents, creating tables of contents, tables of authorities, footnotes, and tables
Mastery of Microsoft Outlook, including managing multiple attorney calendars
Significant experience with Microsoft Excel – including knowing how to sum a column of numbers, hide and display columns and rows, do custom sorts and filters, and average a column of numbers
Significant experience with Adobe Acrobat Professional – including the ability to rearrange pages, link to other PDF's and websites, manage passwords/security, insert pages, create signature stamps, add footers and headers, create bookmarks, and combine several PDFs into a single portfolio
Significant experience with Microsoft PowerPoint – including inserting pictures and video, creating templates, rearranging slides
Knowledge of the Federal Court ECF system and experience filing pleadings
Knowledge of the Indiana electronic court filing system
Able to type from dictation
Preferred
Experience with a server-based document management system. I-Manage/File Site would be a plus
Company
SuiteSpot Talent Solutions, LLC
SuiteSpot Talent Solutions provides precision Director and C-level placements and executive management consulting to the legal industry, aligning firm leadership with their most coveted counterparts within the most profitable cultures.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase