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Magic · 1 month ago

Procurement & Vendor Management VA - Freelance, Remote

United States

Full-time

Remote

New Grad, Entry Level

$6/hr - $6/hr

Magic is a company that connects top remote talent with fast-growing businesses. They are seeking a Procurement & Vendor Management Virtual Assistant to support a growing Canadian restaurant group by managing procurement and vendor interactions, handling a shared inbox, and coordinating contractors across multiple projects.

AppsArtificial Intelligence (AI)B2BCustomer ServiceMessagingMobileOutsourcingTask ManagementVirtual Assistant

Responsibilities

Manage a shared Outlook inbox: triage, respond, flag, and route messages promptly

Keep meticulous notes (contacts, calls, dates, outcomes, required follow-ups) in OneNote/CRM

Provide daily/weekly summaries of outstanding items and ensure timely follow-ups

Rapidly source and vet products/services for construction and restaurant build (e.g., sound panels, AV, fabrics)

Compare supplier options and costs, prepare clear cost-out tables, and recommend top 1–2 suppliers

Place orders and track purchase progress; follow up to ensure timely delivery and resolve vendor issues

Make vendor and supplier calls (including local Canadian numbers/dialer), coordinate contractors across cities, and assist with permitting, drawings, and contractor scheduling

Negotiate with suppliers for quotes, lead times, and favorable terms

Maintain vendor contact lists and update status for each project

Post job ads, screen incoming applicants, shortlist and pre-qualify candidates (e.g., chefs, handymen, and accountants)

Schedule interviews and manage candidate communications

Maintain records of candidate pipelines and outcomes

Maintain organized project logs, track deadlines, and ensure follow-ups are completed on schedule

Provide 30‑day progress reports and ongoing status updates via Teams/Zoom as needed

Ensure secure handling of sensitive documents and vendor data

Qualification

Procurement experienceVendor negotiationProduct sourcingOutlook proficiencyCRM record-keepingHighly organizedCustomer service orientedCommunicationAttention to detail