Mount Sinai Services · 1 month ago
Operations Coordinator II - Critical Care Institute
New York, NY
Full-time
Onsite
Mid, Senior Level
$65K/yr - $85K/yr
5+ years expMount Sinai is a leading academic medical system dedicated to providing critical care for patients with life-threatening conditions. The Operations Coordinator II will oversee HR, operational, and strategic initiatives within the Institute for Critical Care Medicine, ensuring efficient support for faculty and staff operations.
Health CareHospitalHospitality
Responsibilities
Manage and process HR transactions for faculty and staff (e.g. invoices, reimbursements, moonlighting payments, bonuses, one-time supplements, incentives, OT, new positions, salary source changes, WIOD, etc.)
Oversee FMLA submissions and calculations, coordinating with HR and employees
Support visa processing for international faculty and staff
Direct fund requests and tracking for faculty practices, grants, clinical trials, and gifts
Coordinate payroll, time and effort reporting, and maintenance of on-call coverage schedules supporting both faculty and staff
Track physician contracts and maintain records of reimbursable expenses (e.g. CME, travel, etc.)
Train staff in procurement, HR systems, and internal processes (e.g., Sinai Cloud)
Oversee and approve access and service requests (e.g., Sail Point, Cybersecurity, ServiceNow)
Track and manage equipment and IT asset distribution
Prepare and submit Purchase Orders and check requests for clinical practices and departmental events in coordination with vendors, Accounts Payable, etc
Submit and manage internal and external agreements, including consulting contracts
Coordinate with internal auditors to ensure compliance (e.g. attestations for time and effort reports)
Serve as liaison between new faculty and the Dean’s Office
Collaborate with department leadership to support various initiatives
Ensure smooth onboarding and integration of new faculty and staff
Qualification
Required
Associate's degree, or equivalent work experience
5 years related experience required or 3 years of related experience with a Bachelor's or advanced degree
Proficiency in Microsoft Office, especially Excel
Strong communication, organization, and interpersonal skills
Demonstrated ability to manage multiple priorities in a fast-paced environment
Exceptional attention to detail
Preferred
Bachelor's degree preferred
Familiarity with financial reporting tools and systems preferred
Company
Mount Sinai Services
Mount Sinai Services is a hospital & health care company located in Toronto.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase