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Rhode Island School of Design · 1 month ago

Manager, Human Resources Operations

Providence

Full-time

Hybrid

Mid, Senior Level

5+ years exp

Rhode Island School of Design (RISD) seeks a Manager, Human Resources Operations to join Human Resources. This role leverages comprehensive HR knowledge to manage compliance across HR operations, oversee visa sponsorship processes, and develop policies to align with regulatory standards.

Education

Diversity & Inclusion

H1B Sponsored

Responsibilities

Oversee the visa sponsorship program for employees, including H-1B, TN, O-1, and other work-related visas

Ensure timely and accurate filing of visa petitions and related documents, working with external immigration counsel as needed

Provide support to employees regarding visa applications, renewals, and status changes

Leveraging the HRIS system, maintain a tracking system for visa expiration dates and ensure timely follow-up on renewals and extensions

Advise management, employees, and HR staff on compliance with immigration laws and regulations

Recommend best practices to streamline operations and compliance with visa and immigration support through policy, procedure or other methods

Provide strategic oversight of employment authorization processes to ensure institutional compliance with all applicable federal and state regulations, including but not limited to Form I-9 requirements

Serve as a key resource for HR and Student Employment staff on employment eligibility protocols, offering training and guidance to ensure alignment with USCIS regulations and RISD policies

Conduct periodic audits and maintain appropriate documentation to support compliance with employment authorization requirements, including proper completion, retention, re-verification, and purging of I-9 forms in accordance with federal guidelines

Oversee background check administration and the full onboarding experience, ensuring that all pre-employment requirements are completed accurately and efficiently, while fostering a compliant, timely, and welcoming entry for new hires across the institution

Monitor and manage compliance with state-specific labor laws. Collaborate with HR colleagues, Controller and General Counsel to identify and address multi-state tax and legal issues

Coordinate with the Controller’s area for tax regulations, and HR colleagues for employee benefits requirements as new states/locations are considered

Stay informed of changes to state laws regarding wages, paid leave, unemployment, and other employment-related regulations. Notify employees in accordance with local, state and federal law

Ensure RISD’s HR practices are compliant in all states where employees are located

Manage RISD’s hybrid and remote work requests, ensure up-to-date agreements are in place for employees working with approved agreements on the established cycle. Effectively communicate requirements for updating agreements and identify/resolve arrangements with outstanding agreements

Collaborate with HR leadership to develop and update operational policies and procedures to support compliance, efficiency, and consistency

Partner with other HR functional areas (e.g., talent acquisition, benefits, employee relations) to ensure integrated and compliant HR practices

Document HR processes for employee onboarding, I-9 management, visa applications, and compliance-related functions

Work with internal stakeholders to implement consistent and compliant HR processes throughout the organization

Maintain retention schedule for HR and ensure documents are purged in accordance with established timelines. Align operational procedures to facilitate compliance with established schedules

Track regulatory changes and proactively educate HR staff and stakeholders on compliance updates

Oversee internal audits related to I-9 and employment documentation; implement corrective action plans as needed

Generate and analyze compliance and workforce data reports to support strategic planning and ensure adherence to reporting requirements

Respond to internal and external audits, including those conducted by regulatory agencies

Qualification

Visa sponsorshipI-9 managementMulti-state complianceHRIS systemsHR certificationManage prioritiesDiversityInclusivityAttention to detailOrganizational skillsCommunication skills

Required

Bachelor's degree in Human Resources, Business Administration or related field or equivalent combination of education and/or professional experience

Five years' experience with increasing levels of autonomy and proactive engagement with advising directly on a range of general HR, operations, compliance, or related fields

Proven experience with I-9 management, visa sponsorship, and multi-state compliance

Strong understanding of federal, state, and local labor laws and immigration regulations

Experience working with HRIS systems, high level of functionality in the use of Microsoft Office programs

Excellent attention to detail and organizational skills, and verbal and written communication skills

Strong communication skills with the ability to explain complex legal matters to non-legal stakeholders

Ability to manage multiple priorities and deadlines in a fast-paced environment

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems

Demonstrated ability to influence others, develop effective partnerships across disparate groups, facilitate decisions, and drive projects to completion

Ability to interpret and prioritize requests for information and follow up as needed

Demonstrated ability to work in a high-impact, deadline-oriented environment where initiative, attention to detail, accuracy and ability to work on multiple projects simultaneously is required

An ability to relate well to diverse populations and to help foster a community environment

Preferred

HR certification (e.g., SHRM-CP, PHR, etc.) preferred

Company

Rhode Island School of Design

Rhode Island School of Design is a school in Providence.

Founded in 1877

Providence, Rhode Island, USA

501-1000 employees

http://www.risd.edu/

H1B Sponsorship

Rhode Island School of Design has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (5)

2024 (4)

2023 (4)

2022 (6)

2021 (4)

2020 (15)