NEOGOV · 1 month ago
Document Recording Technician I
Justice Center - West Chester, PA
Full-time
Onsite
Entry Level
$19.36/hr - $19.36/hr
1+ years expNEOGOV, under the County of Chester, is seeking a detail-oriented Document Recording Technician I for their Recorder of Deeds department. The role involves maintaining the public Search Room, performing deed and title research, and providing customer service to various stakeholders.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Greet customers and answer phones. Handle inquiries and/or direct calls to appropriate staff member or other county departments. Refer to outside agencies as necessary
Maintain positive and courteous relations with the public
Our customers include homeowners, title companies, mortgage companies, notaries and law firms
Help customers search and copy land record documents available on our public access system, on microfilm, and historical record and index books dating back to the 1700’s
Print, certify and cashier copies of documents for the public
Open/close and maintain cash station
Process Name Searches for open mortgages prior to court hearing for name changes
Examine incoming documents for recordability, correct UPI format
Perform deed research to verify UPI accuracy and property ownership using our Records Management System, ChescoViews, and Chester County EFilm
Process daily mail, Fed Ex, UPS
Scan recorded documents into our Records Management System
Timestamp, label and file Subdivision Plans and Mapfiles
Index documents for Document Date, Grantor, Grantee, UPI, Municipality, Legal Description, Related Book and Page
Make indexing corrections suggested after outside vendor review
Mail recorded documents back to original submitters
Work with title companies, law firms and other counties to determine proper UPI numbers
Work with the Assessment Department and other taxing entities to solve problems
Handle customer requests for information regarding property owners, addresses, map products, etc
Maintain records using department procedures
Contribute to daily workflow and departmental goals
Perform other duties, tasks and special projects, as required
After mastery of Search Room and BLR functions, may be required to calculate and collect all recording fees and state and local realty transfer taxes, and place documents on the Record with 100% accuracy
Qualification
Required
High School Diploma or General Education Degree (GED)
Good time management and organizational skills
Strong interpersonal and customer service skills
Accurate and detail oriented with good verbal and written communication skills
Ability to recognize a legal document's content, intent and the parties involved
Ability to read maps and concentrate for long periods of time
Basic knowledge of the operation of standard office equipment such as copy machines and scanners
Knowledge and skill to read and interpret legal descriptions and maps
Ability to interface effectively with all levels of County government
Easily adapts to changes in the work environment
Ability to use common sense understanding to carry out written or verbal instructions
Problem-solving and research skills
Ability to follow office protocols and resolve routine problems
Ability to work independently or as part of a team and proceed with objectives
Flexible and proactive, with an ability to carry tasks to completion
Exhibits a strong work ethic and a willingness to learn new tasks
Professionalism, integrity, and honesty with an ability to handle confidential matters
Basic to Intermediate Office Suite Skills, (Word, Excel, PowerPoint, and Explorer)
Basic Outlook Skills (email and calendar)
Knowledge and skill with database and spreadsheet applications
Experience with or the ability to learn Records Management Systems
Experience with or the ability to learn BLR applications for UPI verification
Experience with or the ability to learn Microfilm viewer/printer, large format scanner/printer, cash register
Preferred
College degree or work experience in real estate related industry or government
Data entry experience or mortgage or title company experience
One or more years of experience in customer service
Knowledge and familiarity with legal documents pertaining to real estate land transfers
Basic knowledge and understanding of the County's townships, cities and boroughs
Working knowledge or the ability to learn Tyler Records Management System
Paralegal, notary or other legal background or experience
Benefits
The County of Chester offers comprehensive benefits to our employees.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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