Quanata · 6 days ago
Benefits Manager [Remote-US]
United States
Full-time
Remote
Senior Level
$150K/yr - $180K/yr
6+ years expQuanata is on a mission to help ensure a better world through context-based insurance solutions. They are seeking an experienced Benefits Manager to lead the administration and optimization of employee benefits, wellness, and leave programs, ensuring offerings are competitive, compliant, and aligned with strategic goals.
AnalyticsArtificial Intelligence (AI)Big DataFinTechInformation TechnologySoftware
Responsibilities
Process and administer all benefits programs and policies in parallel with our benefits broker and individual carriers while ensuring employee advocacy and resolving questions and issues regarding employee benefits. Coordinate annual benefit program renewal and open enrollment in partnership with our benefits broker, researching, analyzing and making recommendations regarding emerging benefits and wellness practices
Process & administer leaves of absence (LOA), ensure the correct filing of leave documents, interpret applicable laws including FMLA, CFRA and state-specific leave and ADA requirements. Ensure proper LOA documentation, maintain leave records, and enhance employee experience in the leave application process. Ensure all leaves (PTO, paid sick leave, etc.) are processed and approved in the HRIS system in a timely manner. Review employee accommodation requests and partner with the People & Talent team to make recommendations
In partnership with the plan sponsor and provider, own the day-to-day administration of the company’s 401k plan, including employee enrollments, plan communications, contribution processing and reconciliations, and annual compliance, testing and audit procedures ensuring regulatory compliance
Administer, create, promote, facilitate and support wellness campaigns, programs and challenges in partnership with the People Experience team
Ensure compliance with all federal, state and regulatory standards & laws as well as Internal Controls and procedures governing the benefit program. Prepares, reviews and files required health and welfare regulatory documents, including but not limited to Form 5500, Summary Annual Reports, ACA reporting and other federal and state mandated filings, ensuring accuracy, timeliness and compliance with ERISA, IRS, DOL and applicable regulations. Maintain knowledge of trends, best practices, and regulatory changes
Administer workers’ compensation and assist employees with filing claims. Responsible for the annual workers compensation audit and policy renewal processes
Prepare monthly benefit reconciliation analyzing and researching benefit billing, employee deduction and enrollment discrepancies. Identify opportunities for automation of current workflows and independently perform regular integrity audits of manual processes, conducting periodic audits to ensure data integrity across vendor enrollment, HRIS and billing platforms. Partner with Payroll Manager to ensure benefit file feed processing and employee deduction updates are timely and accurate
Document all Benefits processes and procedures, including corrective memos regarding internal control failures and compliance risks. Manage the regular and ongoing upkeep of benefit policies, internal job aids and procedure manuals. Responsible for new hire benefits orientation and ensuring all benefits content is up to date
Qualification
Required
Bachelor's degree or equivalent relevant experience
6 - 8 years experience in multi-state benefit plan design and administration, including 401k administration and end-to-end LOA administration
Experience in promoting and facilitating a company wide Wellness Program
Vendor and broker management experience
Strong knowledge and practical applications of employee benefits and leave of absence laws and regulations (including ACA, ADA, ERISA, HIPAA, IRS, DOL, COBRA)
Outstanding written and verbal communication skills with the ability to explain complex topics clearly and accurately
Exceptional attention to detail, with the ability to manage complex data sets and compliance requirements
Strong analytical and problem-solving skills, with experience interpreting trends and employee and financial impacts
Highly developed relationship-building skills and service orientation
Proficiency in Excel, and Google Sheets and experience with HRIS and vendor platforms
Preferred
Certified Employee Benefit Specialist (CEBS) or Certified Benefits Professional (CBP)
Familiarity using AI tools to assist with benefits administrative, billing, and reconciliation tasks
Benefits
Medical, dental, vision, life insurance and supplemental income plans for you and your dependents
A Headspace app subscription
Monthly wellness allowance
A 401(k) Plan with a company match
Paid Time Off: All employees accrue four weeks of PTO in their first year of employment
New parents receive twelve weeks of fully paid parental leave which may be taken within one year after the birth and/or adoption of a child
Personal and Professional Development: We’re committed to investing in and helping our people grow personally and professionally
All employees receive up to $5000 each year for professional learning, continuing education and career development
All team members also receive LinkedIn Learning subscriptions and access to multiple different coaching opportunities through BetterUp
Company
Quanata
Quanata is on a mission to help ensure a better world through context-based insurance solutions.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Kathryn Vandiver
Vice President Of Engineering
Company data provided by crunchbase