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PublicSquare · 3 days ago

Accounts Payable Clerk

West Palm Beach, FL

Full-time

Hybrid

Mid Level

3+ years exp

PublicSquare is a payments ecosystem that serves customers and businesses valuing life, family, and freedom. They are seeking an experienced Accounts Payable Clerk to manage critical A/P, accrual, reconciling, and cash-flow responsibilities in a fast-paced, multi-entity business environment.

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Responsibilities

Ensure all vendor invoices/bills are entered into Ramp accurately and promptly

Review and monitor all approval workflows in Ramp; confirm required supporting documentation and approvals are in place

Initiate, or request the release of, payments in Ramp only after verification and approval

Monitor bank account cash levels; forecast upcoming payments and ensure sufficient funds are available

If cash is insufficient, request a funds transfer (inter-account or external) to maintain adequate cash levels

Maintain vendor master data, including payment terms and updates

Coordinate with procurement, operations, internal teams and vendors to resolve missing approvals, discrepancies, or documentation

Prepare and issue annual Form 1099s, ensuring accuracy, completeness and compliance with IRS requirements

Prepare monthly accrual journal entries (utilities, vendor services, payroll liabilities, etc.) and amortize prepaid expenses

Review and validate the completeness and reasonableness of accruals and prepaids

Reconcile A/P control accounts, accrued expense accounts, prepaid expense accounts, and other related general ledger balances

Investigate and resolve reconciling items or discrepancies in a timely manner

Assist with other ad-hoc reconciliations (e.g., intercompany, clearing accounts) as requested

Continuously evaluate A/P and accrual workflows, internal controls, and automation opportunities; suggest improvements

Understand how adjustments or entries in one area impact other processes and overall financial reporting or cash flows

Be proactive: think through workflows, raise questions, identify anomalies, and go beyond "checking the box."

Participate in month-end close processes, supporting the Accounting Manager with schedules and analysis

Document standard operating procedures (SOPs), help train backups/new team members, and maintain process documentation

Qualification

Accounts Payable experienceSage IntacctAccrual accountingExcel proficiencyRamp proficiencyAnalytical skillsCritical thinkingCommunication skills

Required

Minimum Associate's degree in Accounting, Finance, or related field (Bachelor's preferred)

At least 3 years of demonstrated A/P or accounting experience, ideally in a multi-entity or growing company environment

Proficient in using Ramp (or a similar spend/payment automation tool)

Hands-on experience with Sage Intacct

Strong working knowledge of accrual accounting under US GAAP

Excellent Excel skills (pivot tables, formulas, logical functions)

Ability to work independently in a remote or hybrid setting; self-motivated, disciplined, and reliable

Strong critical thinking, analytical, and communication skills (written and verbal)

Preferred

Prior experience in a startup, high-growth, or fast-paced environment

Experience working with multiple subsidiaries or entities, intercompany reconciliations or consolidations

Familiarity with improving workflows, automations, and process documentation

Exposure to other ERPs or systems (NetSuite, QuickBooks Enterprise, etc.)

Benefits

Insurance: The company covers 100% of the premiums for Medical, Dental, Vision, and Life Insurance, with some plans including an HSA with a company contribution.

Retirement Planning: 401(k) with a 100% employer match up to 4%.

Work-Life Harmony: Generous Paid Time Off and Paid Holidays.

Make More Babies: Paid Parental Leave and a $5,000 Baby Bonus when you grow your family.

Savings: Discounts on our brands.

Recognition: Rewards and recognition bonuses.

Free Speech: Ability to respectfully express your views, even on sensitive topics.