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Conrac Solutions · 1 month ago

Bookkeeper / Office Manager - Washington County

Hillsboro, Oregon, United States

Full-time

Onsite

Senior Level

$32/hr - $35/hr

5+ years exp

Conrac Solutions is an established manufacturing company seeking a detail-oriented Bookkeeper/Office Manager who strives for 100% accuracy. The role involves managing accounts payable, handling various clerical duties, and being the face of the company while ensuring a welcoming environment for guests.

Building MaterialConstructionConsulting

Responsibilities

Manage and maintain company’s accounts payable platform

Complete payments by receiving, processing, verifying, and reconciling invoices

Keep track and pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation

Receive and verify employee expense reports in ERP system for payment

Ensure credits are received for outstanding memos

Process incoming and outgoing mail and distribute mail to appropriate area

Scan incoming vendor bills into the system

Responsible for responding to all vendor inquiries regarding finance, escalate when needed

Generate an excel report for scheduling vendor payments each week and send for approval

Reconciles processed work by verifying entries and comparing system reports to balances

Verifies vendor accounts by reconciling monthly statements and related transactions

Maintains accounting ledgers by verifying and posting account transactions

Greet and welcome guests as they arrive

Keep front desk and conference room tidy and presentable with all necessary material (pens, forms, paper etc.)

Screen/check in and out guest/visitors through our ITAR compliance system

Answer guest questions and address complaints as needed

Professionally and in a timely manner, answer incoming calls and direct appropriately

Enter employee confidential data

Manage payroll and workshare data entry

Process insurance changes including enrollments, changes, and terminations

Maintain employee files including periodic audits

Assist with hiring and employee onboarding/new hire orientation

Assist with the oversight of ensuring safety requirements are adhered to

Qualification

ERP System experienceBookkeeping experienceMicrosoft Office SuiteCommunication skillsDetail orientedTime managementConfidentiality

Required

Associate degree in accounting or equivalent combination of education and experience; plus a minimum of 5 years experience in a bookkeeping/accounting position

ERP System experience required

Must maintain strict confidentiality

Good verbal and written communication skills including being self aware and possessing good listening skills

Ability to work with all levels of the organization as well as customers and vendors while fostering positive relationships

Excellent time management and prioritization skills that can effectively organize information, tasks, and events

Proficient skill level in computer software including ERP Systems and intermediate to advanced experience in Word, Excel, Outlook, and all MS Office Suite-all versions

Knowledge of administrative and clerical procedures such as word processing, managing files and records and designing forms

Detail oriented and self-motivated, able to work with limited supervision and to work closely with a team

Reliable transportation to run errands and make bank deposits as requested