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SSH Real Estate · 1 month ago

HVAC Operations & Estimating Coordinator

West Chester,PA,US

Full-time

Onsite

Mid Level

3+ years exp

SSH Facilities delivers reliable HVAC and facility maintenance services across Pennsylvania and the Mid-Atlantic. The HVAC Operations & Estimating Coordinator supports the daily operations of the HVAC service department, focusing on job quoting, repair estimating, and administrative coordination to ensure accurate pricing and efficient job completion.

Real Estate

Growth Opportunities

Responsibilities

Prepare detailed quotes and repair estimates for HVAC service calls, projects, and preventive maintenance recommendations

Gather labor, materials, and subcontractor pricing from field technicians and suppliers

Review technician notes and job reports to identify additional work opportunities or repair needs

Create and issue customer proposals in a clear, professional format

Track open quotes and follow up on outstanding proposals with customers or account managers

Maintain pricing data and vendor cost lists for consistent, accurate estimating

Support the service team with work order creation, scheduling coordination, and documentation

Ensure jobs are properly entered, tracked, and closed in the service management system

Assist with purchasing and materials coordination for approved service work

Generate and review reports related to service revenue, open quotes, and job performance

Communicate regularly with field staff to ensure job details, timelines, and expectations are clear

Provide timely and professional communication with clients regarding quotes, approvals, and job status

Coordinate with accounting and billing teams to ensure accurate job costing and invoicing

Support operations leadership in improving quoting processes and service workflows

Qualification

HVAC experienceBuilding Automation System (BAS)Service management softwareAnalytical mindsetMicrosoft OfficeAttention to detailOrganized work styleProfessional communication