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MacArthur Foundation · 1 month ago

Associate to the Vice President & Chief Investment Officer

Chicago Office

Full-time

Hybrid

Senior Level

$81K/yr - $81K/yr

6+ years exp

The John D. and Catherine T. MacArthur Foundation is one of the nation's largest independent foundations, dedicated to supporting transformative change in various critical areas. The Associate to the Vice President & Chief Investment Officer provides senior-level administrative and project management support to ensure the smooth operation of the Investment Office, managing the CIO's priorities and serving as a liaison to stakeholders.

CommunitiesNon ProfitSocial

Comp. & Benefits

Responsibilities

Oversee the CIO’s complex calendar, meeting preparation, and priority alignment; anticipate needs and resolve scheduling conflicts

Serve as primary point of contact for CIO communications and correspondence; gather and summarize background materials for meetings

Coordinate domestic and international travel logistics and itineraries; partner with internal meetings and events staff for on‑site support

Represent the CIO’s office with diplomacy and discretion; liaise with trustees/Investment Committee members, senior leadership, external managers/consultants, and peer institutions

Draft and edit key CIO communications, presentations, and memos; maintain consistent tone and high standards

Manage CIO travel and expense processes in accordance with policy guidelines

Lead end‑to‑end IC meeting production: agenda, materials book, quality control/proofreading, distribution, logistics, minutes, and action‑item tracking

Coordinate closely with Investments team members and relevant partners to ensure accuracy, clarity, and timeliness of all materials

Lead and organize CIO‑sponsored initiatives (e.g., process improvements, tool rollouts, team offsite meetings)

Manage projects by tracking timelines, coordinating stakeholders, identifying decisions/risks, and reporting progress

Own weekly Investment Team meeting cadence: develop agendas, consolidate inputs, take notes, publish summaries, and track follow‑ups to closure

Oversee day‑to‑day Investment Office workflows and information flow; maintain department‑wide calendars and collaboration channels

Support department budgeting and forecasting; monitor administrative spend and produce periodic budget-to-actual updates

Initiate, track, and process contracts and supplier invoices; approve routine expenses within delegated authority

Coordinate complex meetings and events (AV/Zoom/Teams, rooms) and ensure deadlines and follow‑ups are met

Participate in special projects and working groups; engage in professional development

Perform other duties as assigned

Qualification

Investment knowledgeAdvanced Microsoft OfficeProject managementFinancial reportingDiplomacyOrganizationCommunication

Required

Bachelor's degree or equivalent with at least 6 years of experience supporting senior executives and/or leading complex operations/projects

Experience with investments or relevant credentials in business, finance, or equivalent exposure a plus

Basic understanding of financial concepts and investment reporting; ability to interpret and work with materials such as performance reports, manager updates, and portfolio summaries

Demonstrated project management capability: scope initiatives, build plans, run cross‑functional work and deliver on deadlines

Exceptional writing, editing, and presentation abilities; comfortable preparing and reviewing materials that include financial or investment content

Meticulous organization and judgment; proactive, resourceful, and able to manage multiple priorities with minimal guidance

Advanced Microsoft Office (Outlook, Excel, PowerPoint); strong virtual‑meeting proficiency and readiness to learn new tools

High discretion and professionalism; diplomacy in board‑level and external‑partner interactions

Preferred

Endowment/foundation, asset management, or financial services experience strongly preferred

Benefits

A generous total compensation package that emphasizes both base salary and a comprehensive benefits package to support your life, health, and well-being.