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F. Schumacher & Co. · 2 days ago

Executive Assistant, Office & Operations

New York, NY

Full-time

Hybrid

Mid Level

$75K/yr - $80K/yr

3+ years exp

F. Schumacher & Co. is an innovative interior design company that is disrupting the global interior design industry. The Executive Assistant & Office Coordinator will provide comprehensive administrative and operational support to senior leadership while ensuring the smooth running of the office, combining strategic partnership and operational responsibilities.

Design

H1B Sponsor Likely

Responsibilities

Provide high-level administrative support to senior executives, including calendar management, travel arrangements, expense reporting, and scheduling meetings

Prepare correspondence, presentations, reports, and other materials on behalf of executives

Serve as the first point of contact for internal and external stakeholders, handling inquiries with professionalism and discretion

Anticipate executive needs and proactively provide solutions, information, or resources

Coordinate and manage confidential projects, board materials, and leadership offsites

Manage daily office operations: answer phones, process mail, scan documents, order supplies, and maintain office systems

Ensure the office environment is welcoming, organized, and visually aligned with our brand for both employees and visitors

Serve as the first face of the office—greeting guests and maintaining a professional, friendly atmosphere

Partner with vendors, schedule repairs, process invoices, and oversee office-related budgets

Assist with planning and executing employee engagement activities (e.g., holiday parties, team-building events)

Support onboarding logistics for new hires in coordination with HR

Collaborate with HR, Finance, and Operations to ensure smooth execution of company-wide initiatives

Assist with communications, event logistics, and coordination for cross-departmental projects

Adapt quickly to new systems, technologies, and business needs

Qualification

Executive supportOffice coordinationMicrosoft Office SuiteGoogle WorkspaceOrganizational skillsCommunication skillsProblem-solvingTime managementConfidentialityInterpersonal skills

Required

High school diploma required

Minimum of 3 years of experience as an Executive Assistant, Office Coordinator, or similar administrative role

Strong organizational and time-management skills with proven ability to prioritize and meet deadlines

Exceptional interpersonal and communication skills—capable of interacting with executives, colleagues, and external partners at all levels

Demonstrated ability to manage confidential information with integrity and discretion

Advanced proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools

High degree of ownership, accountability, and initiative; able to work independently and anticipate needs

Positive, professional, and approachable demeanor with a solutions-oriented mindset

Preferred

Bachelor's degree preferred

Company

F. Schumacher & Co.

Glassdoor3.0

F. Schumacher & Co. is a textiles company that provides floor covering.

Founded in 1889

New York, New York, USA

501-1000 employees

http://fschumacher.com

H1B Sponsorship

F. Schumacher & Co. has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (4)

2022 (3)

2021 (8)