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Virtua Health · 1 month ago

HIM Analyst - Lourdes - 1st Shift (Full Time, Tuesday- Friday 8:30a-5p and Saturday 7a-3:30p)

Camden, NJ

Full-time

Onsite

Entry Level

2+ years exp

Virtua Health is focused on maintaining the security and confidentiality of patient data and medical information. The HIM Analyst will ensure the integrity of clinical documentation and assist in the electronic health record documentation completion while performing various responsibilities related to medical records management.

Health Care

Responsibilities

Responsible for document capture of paper records (including prepping, scanning, indexing, quality review, etc.) into document management system (OnBase), and manages electronic images in OnBase and Epic (Electronic health record)

Assesses all scanned images against accuracy and quality requirements, monitors manual index queues of unassigned images and maintains scanning equipment according to procedure for optimal performance

Responsible for daily monitoring and completion of Epic In-basket work queues for MyChart and Release of Information requests and PAT Work queues in OnBase for scheduled surgeries

Ensures accuracy of demographic information, including identification of patient merges/duplicates, baby name changes in Epic ensuring accuracy with state registry application, and other system updates

Performs analysis of documentation and accurately assigns physician/provider deficiencies to ensure timely completion and adherence to regulating agency requirements for completion of legal health records (DOH, CMS, Joint Commission, Medical Staff Rules and Regulations, etc.)

Provides assistance, education and guidance to physicians/providers for completion of any deficiencies

Responsible for validating accuracy of physician/provider deficiencies on incomplete medical records, identifying and notifying physicians who are eligible for suspension by electronic delivery using the EPIC EHR system

Monitors timely completion of medical records and sends suspension letter notification to physicians who have not completed their delinquent charts in the appropriate timeframe, according to Medical Staff rules, regulations and bylaws

Validates multiple system interfaces to ensure receipt of accurate clinical information into the electronic legal health record; reports and escalates discrepancies

Assists with monitoring and tracking unbilled accounts: Helps troubleshoot accounts on the Discharged Not Final Billed report to aid department in meeting Accounts Receivable goals, utilizes inter-departmental shared files, and communication workflows within Epic in order to resolve issues, performs corrections of registration data of patients’ post discharge and escalates as appropriate

Reconciles paper medical records with hospital census to ensure receipt of all patient records

Maintains paper record storage areas for accessibility until destruction of original documents ensuring all records are securely maintained. Performs final quality control review of paper documents prior to destruction

Ensures flow of clinical documentation to appropriate work queues for internal and external audits

Performs and participates in quality audits and reviews. Discloses patient information to appropriate parties and ensures that information that is released from HIM is in accordance with applicable regulations and guidelines

Qualification

Electronic health record systemsMedical record managementMicrosoft WindowsMedical terminologyCustomer serviceScanning hardware operationDetail-orientedTeamwork skillsVerbal communicationWritten communication