Apply on Employer Site

IEEE · 1 month ago

Temporary Contracts Data Analyst

Piscataway, NJ

Full-time

Onsite

Entry, Mid Level

2+ years exp

IEEE is a leading organization in advancing technology for humanity, and they are seeking a Temporary Contracts Data Analyst to support their Conferences, Events, and Experiences department. The role involves detailed contract data analysis and payment processing, requiring strong analytical skills and attention to detail.

Non-profit Organization Management

Responsibilities

Review and analyze executed hotel contracts within IEEE’s centralized contract management system (CMS)

Identify, extract, and record key data points, including (but not limited to): Room block details (dates, quantities, rates, review/release dates) Food & Beverage minimums and review dates Deposit schedules, payment terms, and due dates Cancellation and attrition clauses, including tiered penalties and timelines Concessions, rebates, commissions, and other negotiated financial terms Special commitments, hotel obligations, or planner responsibilities

Enter all collected information into standardized tracking templates or internal reporting tools

Flag missing, inconsistent, or ambiguous data for internal review and clarification

Summarize relevant contract details to provide visibility for internal teams and conference organizers

Partner with the Contracts team to ensure all commitments and deliverables are accurately reflected in tracking systems and communicated to stakeholders

Collaborate closely with the Finance team to process and reconcile payments tied to executed agreements, ensuring that all disbursements align with contract terms and are fully supported by proper documentation

Review and validate payment requests for vendors, speakers, and other payees to confirm accuracy, compliance, and proper authorization

Maintain organized records of all contractual and payment data to support timely reporting and clear audit trails

Proactively communicate with conference organizers and internal teams regarding payment status, missing documentation, or contract fulfillment requirements

Support continuous improvement by identifying process gaps and recommending efficiencies in contract tracking and payment workflows

Qualification

Contract data analysisData analyticsMicrosoft ExcelAttention to detailCommunication skills

Required

Bachelor's degree or equivalent experience

Strong attention to detail and accuracy in data entry and analysis

Excellent organizational and communication skills

Proficient in Microsoft Excel, Word, and data tracking systems

Ability to work independently and manage multiple tasks in a fast-paced environment

Excellent communication skills (verbal/written), time and project management skills, dedication to detail and the ability to work under pressure in a deadline driven environment

Positive attitude and a supportive, team-based approach towards the attainment of departmental goals

Must have the ability to represent the IEEE in a professional manner

Preferred

2-4 years' experience preferred with contract negotiation and document review in a procurement capacity

2-4 years' experience in a data analytics role

Prior experience reviewing contracts or working with contract data strongly preferred

Company

IEEE

Glassdoor4.1

IEEE is the world’s largest technical professional organization and is a public charity dedicated to advancing technological innovation and excellence for the benefit of humanity.

Founded in 1884

Piscataway, NJ, US

1001-5000 employees