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Volkert, Inc. · 2 days ago

Administrative Assistant

Marengo County, AL

Full-time

Onsite

Entry Level

2+ years exp

Volkert, Inc. is an employee-owned top design firm committed to providing sustainable solutions. They are seeking an experienced Administrative Assistant to support various administrative functions, staff coordination, project management, and human resources support.

Civil EngineeringConstructionService Industry

Responsibilities

Administrative Support

Scheduling and organizing staff activities such as meetings, travel, conferences, marketing events, luncheons, and training activities

Ordering and maintaining office supplies and equipment (including ordering and delivering supplies needed to remote employees)

Distribution and filing of correspondence (both paper and electronic), memos, reports and supporting documents; Proofreads copy for spelling, grammar and layout, making appropriate grammatical changes. Responsible for accuracy and clarity of final copy

Provides support by scanning, filing, copying, data entry

Fleet vehicle coordination; ensures company vehicles have up-to-date registrations, schedule company vehicle maintenance and submittal of mileage reports

Assumes other duties as directed by immediate supervisor

Staff Support

Assist on a weekly and monthly basis to ensure staff time sheets are input into VantagePoint and signed for the preparation of invoices

Assist in distributing information the team is required to have knowledge of: open enrollment dates, company holidays, mandatory training, special events, operational changes

Provide support of staff expense input and submittal to ensure they are accounted for in monthly invoice statements and/or the company’s overhead

Project Support

Maintain projects schedule and track milestones

Assist in preparing and maintaining project folders

Maintaining active project list

Assist in obtaining and maintaining proper insurance certificates, W-9 forms for clients and subcontractors

Attend project meetings as needed to record minutes for distribution

Human Resources Support

Familiarize yourself with our company benefits

Assist with onboarding and orientation of new hires

Qualification

MS Office SuiteMS ExcelMS WordCustomer ServiceAdministrative SupportProfessional Office EtiquetteData EntryProject SupportOnboarding Support

Required

High School education or equivalent

Professional office etiquette and strong customer service for our internal and external customers

Proficient with MS Office suites including intermediate to advanced skills in MS Excel, MS Word, and MS Teams

Ability to pass a pre-employment drug screening to ensure a safe and productive work environment

If applicable to the position, a post offer fit for duty evaluation to ensure the individual can safely perform the essential functions of the role

Valid driver's license

A satisfactory motor vehicle report (MVR)

Preferred

2 years of administrative support experience

Experience with MS Project

Benefits

Employee Stock Ownership Plan (ESOP)

Medical, Dental, & Vision

401(k) retirement savings plan + employer matching

Paid Time Off (PTO) and holidays

Employer-Paid Life/AD&D insurance

Employer-Paid short-term disability and long-term disability

Wellness incentives

Student Debt Retirement Match

Additional voluntary benefits

Company

Volkert, Inc.

Volkert’s history began in 1925 when it was founded in New Orleans as Doullut & Erwin to provide waterfront and heavy construction services, as well as airport design services beginning in 1927.

Founded in 1925

Mobile, Alabama, USA

1001-5000 employees