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Solomon Page · 1 week ago

Senior Administrative Assistant, Institutional Capital Team

New York, NY

Full-time

Hybrid

Mid, Senior Level

$100K/yr - $120K/yr

5+ years exp

Solomon Page is a Billion-Dollar Leading Global Asset Management Firm in Midtown Manhattan, seeking a new Senior Administrative Assistant for its Institutional Capital team. The role involves supporting senior leadership with administrative tasks, managing calendars, and coordinating travel arrangements.

Asset ManagementConsultingProfessional Services

Hiring Manager

Alexandra Khouri

Responsibilities

Schedule and organize appointments, meetings, conferences, etc.; manage and maintain busy and ever-changing calendars

Book conference rooms, arrange catering and audio-visual equipment, prepare and distribute meeting materials as requested (digital or print), etc

Coordinate complex domestic and international travel arrangements and detailed itineraries

And heavy travel plans (domestic and international)

Track all required receipts from business expenses and travel; compile and submit accurately allocated expense reports for all team members

Act as point of contact for internal and external clients; respond to emails and phone calls; track and ensure outstanding meeting requests are addressed

Maintain files and records so they remain updated and easily accessible; responsible for the intake and organization of all mail and legal documents and other correspondence

Develop and maintain relationships with key stakeholders, including senior leadership, colleagues, vendors, and visitors

Build trust by demonstrating reliability, confidentiality, and good judgment

Manage conference attendance, including registrations, payments, organization and tracking of attendees, liaising with representatives if/when required, etc

Complete various ad hoc administrative projects and tasks as assigned

Qualification

Administrative experienceMicrosoft Office SuiteAdobe Acrobat DCConcurSalesforceProfessionalismOrganizational skillsCommunication skillsAttention to detail