Rush University Medical Center · 3 days ago
Administrative Coordinator-22792
Chicago, IL
Full-time
Onsite
Mid Level
$21.61/hr - $34.04/hr
3+ years expRush University Medical Center is seeking an Administrative Coordinator who will be central to many department-wide activities, enabling efficient workflow and achieving departmental goals. The role involves budget management, office management, and providing administrative support with minimal supervision.
Clinical TrialsEducationHealth CareMedicalTraining
Responsibilities
Manages special projects/duties; coordinates and participates in department and project meetings
Manages department’s various ongoing projects, including continually reviewing/identifying/implementing qualitative and process improvements
Manage the preparation and electronic submission of all grants, proposals, progress reports, and any correspondence related to office activities in compliance with its respective requirements
Responsible for monitoring cost center fiscal operations. Works with Administrator to conduct budget analysis, prepare annual budget analysis, and implement budget initiatives
Assists in design and maintenance of necessary databases. Oversees proper maintenance and database entry
Establishes and implements protocols for policy and procedures according to administrative guidelines. Monitors compliance and evaluates effectiveness
Provides coordination and administrative support to department. Tasks include management of calendars and meeting requests, coordination/preparation of meeting agendas and materials, the development of PowerPoint presentations and Excel spreadsheet support
Manage data collection, analysis, creation, and maintenance of databases
Provides administrative support for the office and staff: answer phones, take messages, maintain electronic calendars. Assist all staff with coordinating meetings as well as record and distribute minutes
Qualification
Required
Bachelor's degree
Three years of administrative experience
Excellent organization skills and strong oral and written communication skills
Proficient with Microsoft Office software
Flexibility and willingness to perform a variety of tasks
Ability to work independently and demonstrates the ability to work effectively with a diverse group of people
Ability to exercise judgment and discretion
Ability to maintain expected level of customer service
Ability to prioritize, multi-task, and re-prioritize using time management skills to expeditiously complete assignments and duties
Company
Rush University Medical Center
Rush University Medical Center offers healthcare services for children and adults, clinical trials, medical education and training services.
10001+ employees
H1B Sponsorship
Rush University Medical Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (64)
2024 (85)
2023 (64)
2022 (81)
2021 (65)
2020 (66)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Parkinson's Foundation
2023-07-25Grant
Leadership Team
Richa Gupta
Chief Operating Officer, Rush University Medical Group
Courtney Cole Kammer
Senior Vice President, Chief Human Resources Officer
Recent News
GlobeNewswire
2026-01-02
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