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Diageo · 3 days ago

Executive Assistant to CEO, North America

New York, NY

Full-time

Onsite

Mid, Senior Level

$86K/yr - $144K/yr

Diageo is the world’s leading premium drinks company, known for its iconic brands. The Executive Assistant to the North America CEO will provide critical support by managing complex schedules, organizing travel, and facilitating communication among executive members.

Consumer GoodsFood and BeverageManufacturingWine And Spirits

Responsibilities

Complex and significant international diary management for the North America CEO, including co-ordination of key Exec meeting agendas and liaison with Exec EA’s on Board matters

Organize travel itineraries and in-market visits ensuring the best use of the North America CEO’s time

Coordinate key Executive meetings and events. Circulate pre-read in a timely manner, monitoring responses and following up on actions

Ensure effective and efficient fluid communication is maintained with Executive Members to ensure appropriate co-ordination

Screen telephone calls, dealing with all routine queries and using initiative and judgment to seek appropriate responses for non-routine issues

Handle all incoming post and e-mail traffic effectively and promptly, ensuring that all non-routine matters are handled effectively including the efficient distribution of information

Ensure all Purchase Orders and invoices are completed in a timely, accurate and compliant manner

Timely management of expenses via Concur, ensuring a thorough filing and reference system is in place

Proactively handle electronic and hard copy filing

Work as part of the Executive Assistant team, providing support and assistance where required

Support of North America CEO on presentation materials, paperwork and management for Board meetings

Supporting the North America CEO with any high-level recruitment and ensure that all briefing meetings are scheduled, and any confidential documents are brought to their attention quickly so that any follow-on action can be taken to ensure a swift process

Ensuring that key internal meetings are scheduled in the diary e.g. monthly Staff meetings, monthly LT meetings and regular call-overs with key LT and Exec members

Following up on any actions that came out of the meetings and ensuring that they are completed within the requested timeline

Provide logistics support for all LT Meetings whether they are face-to-face or virtual, onsite or offsite

Qualification

Executive Assistant experienceAdvanced software knowledgeVirtual meeting setupInterpersonal skillsTime managementProblem resolutionCommercial awarenessTeam collaboration

Required

Excellent interpersonal skills required to provide professional internal and external representation of the North America CEO

Able to build strong working relationship with a highly diverse partner set. Is comfortable dealing with people at all levels

Able to work independently with minimal direction, self-starter, proactive with a well-developed sense of maturity and self-confidence

Able to prioritize time and workload, maintaining the balance between urgent and routine issues. Assists the North America CEO in achieving objectives through effective time management

Calm under pressure. Deploys a flexible approach to problem resolution and is decisive and efficient

Demonstrates good judgment in a high-paced environment, copes with ambiguity

Is Commercially aware, understands the industry and market context and the implication of industry, technology and competitive developments to the company

Is tenacious and resolved in pursuing outcomes. Maintains momentum in the face of difficulties and obstacles

Sets clear goals and standards and is prepared to give feedback and advice

Sets a personal example of the Diageo values in action. Handles personal and confidential matters efficiently and discretely

Track record of dedication in an Executive Assistant role operating at a senior level

Has advanced knowledge of the most common software packages, including Outlook, PowerPoint, Word, Excel, Teams / SharePoint and Zoom. Has depth of understanding to resolve software problems. Can support the North America CEO in using digital and social media technology to enhance communication within and about the region

Ability to set up and run virtual meetings – anticipating needs, applying standard process tools and technology to drive effectiveness

Experience of working across geographies and with a diverse set of people and businesses internally and externally