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Colliers · 1 month ago

Planner I, Space & Occupancy Planning

Cleveland, Ohio, United States of America

Full-time

Hybrid

New Grad, Entry Level

$79K/yr - $90K/yr

Colliers is a leader in the commercial real estate industry, seeking a Space & Occupancy Planner I to support its global real estate portfolio. This role focuses on maintaining accurate space and occupancy data, supporting portfolio planning activities, and ensuring data integrity across multiple locations.

Commercial Real EstateProperty ManagementReal Estate

No H1B

Responsibilities

Maintain accurate space, occupancy, and headcount data within the IWMS and ensure updates follow established governance and naming conventions

Conduct routine data reviews and validations, confirming accuracy of space assignments, business group coding, seat allocations, and occupancy classifications

Upload and manage architectural drawings and updates; review plans to ensure alignment between as-builts and IWMS data

Support the annual global space audit cycle by coordinating with site contacts, verifying data submissions, tracking progress, and resolving discrepancies

Provide guidance and support to site contacts to ensure consistency and compliance with audit and data standards

Assist with space requests and move/churn activities by preparing basic test fits and seating plans, validating capacity, and documenting changes

Serve as a primary planning and data support contact for assigned region(s), including headquarters operations

Update IWMS to reflect completed moves and space changes, track requests, follow-ups, and approvals

Participate in stakeholder meetings, capture follow-ups, and communicate status updates and deadlines

Identify and recommend opportunities to streamline audit workflows, IWMS processes, and data validation steps

Collaborate with Facilities, Workplace, PMO, and Technology partners to support space planning updates and data accuracy

Support SOP and template updates, ensuring repeatable and scalable processes across planning and audit activities

Qualification

IWMS experienceData governanceArchitectural drawing interpretationMicrosoft Office proficiencyAnalytical skillsOrganizational skillsInterpersonal skillsCommunication skills

Required

Bachelor's degree in a relevant field (e.g., Architecture, Interior Design, Facilities/Real Estate, Engineering, Workplace Strategy, Business Analytics, or related discipline) required

Strong proficiency in Microsoft Office suite, including Excel (pivot tables, lookups, formulas), PowerPoint, Word, and Teams

Strong analytical, problem-solving, and critical-thinking skills, with the ability to validate data, identify discrepancies, and apply logic to space and occupancy scenarios

Highly organized and detail-oriented, with the ability to maintain accurate data, documentation, and workflow tracking

Demonstrated ability to manage multiple priorities, meet deadlines, and support structured governance processes

Strong interpersonal and communication skills, including the ability to coordinate with site contacts and internal partners across regions and functions

Preferred

Ability to read and interpret architectural drawings; familiarity with AutoCAD or Revit and basic space planning concepts preferred

Experience working in an IWMS/CAFM platform (Planon preferred; Serraview, Tririga, Archibus, Manhattan, or similar is beneficial)

Benefits

Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term/long-term disability.

Employees are able to enroll in our company’s 401k plan, which includes an employer match.

Employees will also receive 10 days of sick leave and a minimum of 15-days vacation annually.

Certain senior-level roles are eligible for unlimited time off.

Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year.

Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) of paid parental leave will also be available for use after successful completion of 90 days of employment.

This position is eligible for an annual bonus, based on company and individual performance.