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SanMar · 3 days ago

Manager, Accounts Payable

Issaquah, WA

Full-time

Hybrid

Mid, Senior Level

$90K/yr - $135K/yr

7+ years exp

SanMar is a company where the work makes a difference. The Manager, Accounts Payable is responsible for managing accounts payable functions, ensuring compliance with corporate policies, and overseeing the disbursement process while applying accounting principles to maintain efficient AP systems.

ApparelFashionProduct DesignRetail

Responsibilities

Participate in the month-end and annual closing process including journal entries, financial accounts reviews, audit support, and corporate reporting requirements

Review account payable balance and related purchasing, receiving, inventory-in transit, and/or inventory reconciliations during each month-end close with proper incoterms and to determine and propose adjustments in accordance with US GAAP

Perform moderately complex accounting tasks and data analysis to resolve issues, support financial reporting, and meet audit requirements, while applying a working knowledge of accrual and month-end cut-off principles when responding to inquiries from internal and external stakeholders

Manage the Accounts Payable cycle, including its software, posting, accuracy, key performance metrics, dashboard, and communication with various internal and external stakeholders

Collaborate with the Controller/Assistant Controller to review expenses and reports to ensure an efficient, effective, and responsive operation of the Accounts Payable cycle

Oversee the interface of Accounts Payable data into the company’s ERP and banking systems; utilize reports and KPI to gauge any workflow or reconciliation issues with general ledger account balances and payment issues

Receive, research and resolve routine internal and external inquiries concerning vendor and payment status, including communicating the resolution of discrepancies to appropriate persons and developing guidelines for proper handling and coding of invoices to maintain proper accounting for expenses and inventory records

Identify and resolve debit and credit notes per external governance regulations and our vendor contractual terms

Work closely with the internal upstream stakeholders, such as Supply Chain, Logistics, Planning, and Sourcing, to resolve payables day-to-day activities relating to vendor management (e.g. maintenance and record-keeping of relevant trade relationship and banking/payment information), invoice processing through payment transactions, and tax-related processes

Support AP staff hiring, drive AP team training and evaluate employees to enhance their performance, development, and competencies

Coordinate with Supply Chain to manage supplier relationships and payment terms

Oversee the AP/AR reconciliation by vendors or customers to review AP aging and exceptions on direct purchases, invoicing, and payments

Process and review vendor invoices for payment, review requisitions for purchase orders, and other clerical accounting transactions; including verification of accounting string, approval authority, and supporting documentation required by contract

Identify and implement innovative solutions for continuous improvement to enhance efficiencies; support change initiatives, maintain effectiveness when experiencing major changes in work responsibilities or environment; adjust effectively to work within new work structures, processes, requirements or cultures; and manage the change management/training with the AP staff

Detect and prevent financial payment frauds with updated delegation of authorities and adaptive internal control processes and procedures

Perform other duties as assigned

Comply with all policies and standards

Qualification

Accounts Payable managementGeneral AccountingERP software proficiencyD365 Cloud SolutionSAP experienceAnalytical skillsProblem-solving skillsTeam leadershipCommunication skillsAttention to detailTime management

Required

Bachelor's Degree in Finance, Accounting, Business Administration, or related, or equivalent experience

7-9 years of progressive experience in an accounts payable and/or accounting role

1-3 years of experience supervising a large team of at least 5+ reports

Experience implementing enterprise-wide Accounts Payable or Supply Chain Management software with an understanding of how they interface with an ERP system, preferably D365 Cloud Solution or equivalent

Experience with software testing during regular updates

Excellent verbal and process documentation skills with proficiency in ERP software and Supply Chain Management programs in process improvement, automation, and change management

Excellent problem-solving and analytical skills with strong skills in Excel and data analytical tools

Comprehensive understanding of accounts payable functions and general accounting principles

Proven supervisory ability to lead, motivate, and mentor staff, promoting team development and collaboration across functions

Excellent oral and written communication skills

Excellent attention to detail

Strong time management and organizational skills