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Hinshaw & Culbertson LLP · 1 month ago

Real Estate / Corporate Legal Assistant (Secretary)

Coral Gables, FL

Full-time

Onsite

Senior Level

5+ years exp

Hinshaw & Culbertson LLP is a national law firm seeking a Legal Secretary for their Miami office to support the Commercial Transactions team. The role involves providing excellent client service and managing various administrative tasks related to real estate and corporate transactions.

Law Practice

Growth Opportunities

Responsibilities

Type, edit, and proofread correspondence, including letters, memoranda and other documents

Update and maintain databases (i.e., e-mail lists, I-Create info, client matter lists, matter lists)

Interact with clients, visitors and attorneys/staff from other offices via phone, e-mail and in-person

Open new files, check conflicts of interest, and maintain all client and general files

Make appointments and travel arrangements; maintain attorneys’ case calendars and deadline reminder system

Process invoices and expenses, follow-up for payment

Type/prepare real estate transactional documents and corporate transactional documents

Assist billing department in processing monthly client invoices

Maintain professional appearance and attitude; maintain good public relations and customer service with clients; maintain confidentiality of attorney-client relationship

Qualification

Commercial Transactions experienceReal Estate knowledgeTyping speed 65 wpmSoftware proficiencyOrganizational skillsCustomer service skillsInterpersonal skillsAttention to detailConfidentiality

Required

Must have 5+ years of experience as a secretary within a law firm, with a background in Commercial Transactions (primarily Real Estate and some corporate transactions, such as opening new corporations, filing annual corporate documents, preparing/typing M&A documents, etc.). Applicants without this specific experience will not be considered

Strong organizational skills with an exceptional attention to detail

Strong communication, interpersonal and customer service skills and ability to interact effectively and professionally with management, staff and external entities including clients of the firm

Must be able to work independently, quickly, and accurately with minimal supervision

Candidates must possess a minimum typing speed of 65 words per minute

Must be proficient in and have knowledge of relevant software applications (Excel, Word, PowerPoint, and Outlook)

Must be able to maintain a high degree of confidentiality and consistently produce high-quality work product

Must have the ability to read and understand title reports, leases, loan documents, purchase agreements and other contracts. Familiarity with title company forms, escrow instructions, preliminary title searches, easement descriptions, liens and recorded judgments, policies of title insurance and endorsements, trust deeds and grant deeds

Must be familiar with escrow disbursements