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University of Missouri-Kansas City · 1 day ago

Office Support Assistant IV, Division of Biological and Biomedical Systems, 28070

Kansas City, MO

Full-time

Onsite

Senior Level

$0/hr - $21/hr

5+ years exp

The University of Missouri-Kansas City is seeking an Office Support Assistant IV for the Division of Biological and Biomedical Systems. This role provides comprehensive administrative support to the Division Director and interacts with various personnel within the university, ensuring smooth operations and effective communication.

E-LearningEducationTraining

H1B Sponsor Likely

Responsibilities

Supports Director administratively in all aspects of their role

Assists with monitoring finances and assigning charge codes (mocodes) for expenses

Works with the following people for BBS: Shared Services in IT, HR, MCOM, Finance, Foundation, Facilities Manager, Senior Administrative Assistant, Loading dock staff

Staffs Director’s office including ensuring the following tasks are performed: answering emails, mail and phones, accepting package and other deliveries, lunchtime relief, parking pass distribution, greeting visitors/guests/seminar speakers

Assists the Director with daily administrative duties and completes a broad variety of administrative tasks including overseeing appointments calendar; composing and preparing correspondence; arranging agendas and compiling documents for meetings

Communicates with the Faculty, Staff and Students on the Director’s behalf

Serves as the Director’s administrative liaison to University staff

Coordinates meetings and strategic activities within the Division, University and externally

Disseminates information in internal and external communications – memos, emails, presentations, reports

Provides administrative support for Facilities Manager and IS Shared Services to ensure equipment is maintained and repaired as needed

Performs administrative duties (typing, printing, and filing) for the Division

Maintains security and confidentiality of Director, faculty, staff, and student materials

Maintains current information regarding campus services, special events, deadlines, faculty and facilities

Monitors mandatory training for all BBS personnel – staff and faculty

Performs other duties as assigned

Qualification

Administrative supportWordExcelPowerPointOutlookInterpersonal skillsTime-management skillsCustomer service skillsTeam buildingEditing skillsProblem-solving skills

Required

High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary

Work Skills (including diplomacy and tact, and empathy)

Team building, participating in a team, working with diverse personnel

Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, faculty, students, external partners, alumni, and donors

Ability to work independently and with professional discretion

Excellent time-management, and problem-solving skills

Excellent writing, editing, grammatical, organizational, and research skills

Proficiency in Word, Excel, PowerPoint and Outlook/Exchange

Customer Focus and Customer Service Skills (phone, in person, online, public presentations)

Preferred

Bachelor's degree or equivalent experience

Previous experience in administrative support, especially in an educational organization

Benefits

Medical, dental and vision plans

Retirement

Paid time off

Short- and long-term disability

Paid parental leave

Paid caregiver leave

Educational fee discounts for all four UM System campuses

Company

University of Missouri-Kansas City

Glassdoor4.1

UMKC, Kansas City’s only R1 public research university, is part of the University of Missouri System.

Founded in 1929

Kansas City, Missouri, USA

1001-5000 employees

http://www.umkc.edu/

H1B Sponsorship

University of Missouri-Kansas City has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (32)

2024 (29)

2023 (25)

2022 (23)

2021 (11)

2020 (9)

Funding

Current Stage

Late Stage

Total Funding

$3.4M

Key Investors

US Department of Commerce, Economic Development AdministationMissouri Department of Economic DevelopmentNational Institute of Standards and Technology

2023-11-09Grant· $2M

2023-04-20Grant· $0.15M

2022-09-20Grant· $0.5M