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Luma AI · 1 month ago

Front Desk Receptionist & Office Manager

Palo Alto, CA

Full-time

Onsite

New Grad, Entry Level

Luma AI is focused on building multimodal AI that enhances human creativity and capabilities. The Front Desk Receptionist & Office Manager will create a welcoming environment and manage daily office operations, ensuring everything runs smoothly while supporting the team.

Artificial Intelligence (AI)Generative AIVideoVideo Editing

Responsibilities

Greet and assist visitors, candidates, and vendors professionally and warmly

Manage incoming and outgoing mail and packages

Maintain a tidy workplace and keep kitchen shelves stocked

Ensure smooth office operations, including managing office supplies, equipment, and keeping our plants alive

Coordinate building maintenance and repairs

Issue new employee equipment (setting up workstations, activating key cards)

Assist with planning and coordinating company lunches, team events, birthdays, offsites, and overall office culture

Be the go-to helper for 'Can you just…?' requests from the team

Qualification

Office ManagementCustomer ServiceGoogle WorkspaceSlackOrganizational SkillsCommunication SkillsProblem Solving

Required

Dependable and consistent, you follow through on commitments and take pride in keeping things running smoothly

Brings structure and consistency to daily operations - keeping spaces tidy, systems running smoothly, and the pantry stocked

Naturally welcoming and approachable. You build genuine connections with teammates and visitors, fostering a positive, inclusive, and professional environment