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Seaboard Marine · 1 month ago

Bilingual Administrative Assistant – Floater

Houston, Texas

Full-time

Onsite

Entry Level

2+ years exp

Seaboard Marine is seeking a Bilingual Administrative Assistant – Floater to provide support in various administrative and clerical duties for the department. The role involves managing communications, scheduling, recordkeeping, and providing support to visitors and vendors.

Transportation

Comp. & Benefits

Responsibilities

Answering and directing phone calls/emergency calls, handling administrative requests, and queries from supervisors/senior managers

Organizing and scheduling appointments with vendors, planning internal and external meetings, and taking detailed minutes of meetings to include safety committee minutes. Scheduling compliance certification trainings for departmental needs

Manage digital recordkeeping of invoices, employee files, third party inspections, toolbox meetings, oversight of equipment inspection logs and employee intake logs

Assisting in the preparation of regularly scheduled reports for fire suppression, environmental, claims, audits, and facility responsibilities while maintaining an appropriate filing system

Providing general support to visitors and acting as the point of contact for internal and external vendors and state, local and federal officials

Maintain a clean work area, free of debris or safety hazards and awareness of surroundings (i.e. vehicles, people, equipment, etc.) at all times

Perform all functions in accordance with operation and safety guidelines

Support other departments, as needed

Perform other related tasks as assigned

Qualification

Bilingual communicationMicrosoft SuiteTime managementOrganizational skillsMulti-taskingDecision-makingInterpersonal skills

Required

Must have a minimum of two (2) years of recent experience in administrative area

Advanced communication skills in English (read, write and speak)

Intermediate communication skills in Spanish (read, write and speak)

Ability to communicate effectively, professionally, and friendly in a business environment

Intermediate computer skills (Microsoft Suite – Outlook, Excel, PowerPoint, etc.)

Excellent time management skills with the ability to consistently meet deadlines

Must possess strong organization and time management skills

Ability to prioritize, multi-task and work independently with limited supervision

Strong decision-making skills

Ability to establish and maintain effective working relationships with vendors and fellow employees

Ability to work a flexible schedule, extended hours, holidays, and/or weekends as needed

Preferred

High School diploma or equivalent

Benefits

401(K) Retirement Saving Plan w/ Employer Match

Low-Cost Health, Dental & Vision insurance (Starting DAY ONE)

Tuition & Certification Reimbursement

Paid Time Off – (15 Days; prorated before 1st year)

Parental Leave

Paid holidays

Company

Seaboard Marine

Seaboard Marine, Ltd. provides ocean transportation services in the United States, the Caribbean Basin, and Central and South America. It is a sub-organization of Seaboard Corporation.

Founded in 1983

Miami, Florida, USA

1001-5000 employees