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HCA Healthcare · 2 days ago

Administrative Assistant

Plano, TX

Full-time

Onsite

New Grad, Entry Level

HCA Healthcare is an organization that invests in its team members and offers a comprehensive rewards package. The Administrative Assistant will provide high-level administrative and operational support to the clinic, acting as a liaison for various stakeholders and ensuring effective communication and documentation.

BiotechnologyHealth CareHospitalMedicalPrimary and Urgent Care

Responsibilities

Provide comprehensive administrative and clerical support to physicians, including preparing, typing, composing, and proofreading correspondence and clinical documents

Manage and synchronize physician calendars (clinical, surgical, personal, and travel), ensuring all obligations are aligned and conflicts are proactively resolved

Act as the primary contact for implant companies, vendors, legal partners, and professional colleagues, representing the physicians with professionalism and accuracy

Coordinate and facilitate Zoom, Webex, and in-person meetings, including invitations, supporting materials, and technical setup

Handle incoming calls, faxes, mail and correspondence, routing appropriately and ensuring all communications are documented and indexed correctly

Compile and summarize data for reports, metrics, and project tracking; maintain accurate records in alignment with clinic standards

Assist in the development and implementation of budgets, office procedures, and operational plans, ensuring efficiency and compliance with organizational policies

Monitor and maintain office supplies and equipment, ensuring readiness and adequacy for daily operations

Assist in scheduling referrals, new patients, and rescheduling patient appointment

Coordinate all physician travel and conference/events logistics, including registration, itinerary management, lodging, transportation, and presentation materials; ensure all related invoices, reimbursements, and documentation are processed accurately and on time

Assist with invoicing, reimbursement, and reconciliation in coordination with accounting and administrative leadership

Collaborate with colleagues and leadership to support a high-performing, patient-focused environment

Maintain strict confidentiality of patient, physician, and organizational information

Practice and adhere to the Code of Conduct philosophy, Mission, Vision, and Values in all interactions and decisions

Perform other duties as assigned in support of the practice, leadership, and its physicians

Qualification

Microsoft 365Organizational skillsCommunication skillsHealthcare administrationEHR systemsOffice equipment operationProblem-solving skillsCritical thinkingTeam playerConfidentiality

Required

Strong understanding of business administration functions and workflows

Advanced proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Teams, SharePoint), Adobe Acrobat Pro, and Windows-based systems

Demonstrated organizational and problem-solving skills, with the ability to manage multiple high-priority tasks efficiently and accurately

Proven ability to work independently with minimal supervision, taking full ownership of responsibilities and following through to completion

Exceptional critical-thinking and decision-making skills with the ability to proactively anticipate needs

Demonstrated adaptability and resilience in a fast-paced, high-volume environment with frequent changes and tight deadlines

Strong interpersonal and communication skills, with the ability to build and maintain positive relationships with physicians, staff, vendors, and external partners

Professional written and verbal communication, including the ability to draft correspondence, compile summaries, and prepare polished presentations

Ability to maintain a positive and composed demeanor under pressure, balancing multiple priorities without compromising quality

High commitment to confidentiality, discretion, and integrity in handling sensitive information

Skilled in the operation and maintenance of standard office equipment (printers, copiers, fax machines, scanners)

A proactive team player who contributes to a culture of collaboration, accountability, and continuous improvement

Preferred

Previous experience as an Administrative Assistant supporting senior executives or physicians in a high-level, fast-paced environment

Background in healthcare administration, medical specialty, or surgical practice preferred

Experience with EHR or practice management systems (e.g., Centricity/Anthea) is a plus

Benefits

Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.

Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.

Free counseling services and resources for emotional, physical and financial wellbeing

401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)

Employee Stock Purchase Plan with 10% off HCA Healthcare stock

Family support through fertility and family building benefits with Progyny and adoption assistance.

Referral services for child, elder and pet care, home and auto repair, event planning and more

Consumer discounts through Abenity and Consumer Discounts

Retirement readiness, rollover assistance services and preferred banking partnerships

Education assistance (tuition, student loan, certification support, dependent scholarships)

Colleague recognition program

Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)

Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Company

HCA Healthcare

Glassdoor3.3

HCA Healthcare provides medical education and healthcare services in locally managed facilities. It is a sub-organization of North Florida Endoscopy Center.

Founded in 1968