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First Bank · 1 week ago

Corporate Real Estate Administrator

St Louis, MO

Full-time

Onsite

Mid, Senior Level

$64K/yr - $80K/yr

5+ years exp

First Bank is one of the largest independent banks in the U.S., committed to its employees and clients. The Corporate Real Estate Administrator will assist with lease administration, facilities maintenance, and vendor relations while also serving as the corporate headquarters receptionist.

BankingFinanceFinancial Services

Responsibilities

Responsible for recordkeeping for every building, including updating property information such as rent rolls, architectural plans, inspection and maintenance reports, service contracts, internal and external correspondence, governmental licenses, photographs, SharePoint data, etc

Assist CRE Managers in administering leases as well as establishing and maintaining excellent tenant/landlord relations and communication. This includes collection of rent and COI's, CAM Rec preparation and tenant correspondence

Interacts with bank Lessors to ensure that appropriate service levels are delivered to bank space and that lease obligations are met. This includes the review of CAM charges, OPEX pass-thru amounts, utility reimbursements, and other financial related lease items

Interacts with bank Lessee's to collect payments, provide CAM billings, address, needed repairs, and other needs

Responsible for requesting/approving all repair and routine maintenance, including deciding if an item should be replaced versus repaired and makes recommendations

Maintains oversight of preventative maintenance programs/contracts and management of vendor performance

Identifies and qualifies potential vendors for facilities-related tasks. Assists in the negotiation of service contracts, secures and reviews Certificates of Insurance, creates appropriate work specifications and scopes of work, orders work on behalf of the bank, inspects work that has been performed, reviews and approves invoices according to bank policies and procedures

Tracks and collects Certificates of Insurance (COI) from all vendors/suppliers and furnish COI's to Lessors for leased spaces

Partners with the Risk Manager to ensure incidents are reported and resolved in a timely manner to minimize bank liability and pursued when a reimbursement for any bank expenditures can be secured

Collaborate with the Corporate Security Officer to ensure physical security on bank property is maximized. Helps facilitate physical alterations to facilities to provide secure space for bank customers and employees

Provides emergency response to bank property to immediately safeguard human life, protect bank property, provide for continuous operation of bank services, and protect the bank's image. Participates in appropriate emergency response, disaster preparedness, and business continuity teams

Receptionist for corporate headquarters building; assisting visitors, granting access to the building, and assists in distribution and ordering of business supplies

Other duties as assigned